HubSpot Administrator & Sales Operations Specialist
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Skills
About the role
KEY RESPONSIBILITIES
Clean and Standardize HubSpot
▪ Audit company, contact, and deal records to identify duplicates, outdated information, inconsistent fields, and incomplete records.
▪ Recommend and implement approved cleanup rules while preserving relevant history and associations.
▪ Standardize naming conventions, properties, ownership, territory assignments, and record-management practices.
▪ Establish recurring checks to prevent data-quality issues from recurring.
Build Practical Sales Processes
▪ Review and improve deal creation, pipeline stages, required information, and handoffs.
▪ Ensure relevant commercial information, including contract dates, is accessible and consistently maintained in HubSpot.
▪ Recommend the appropriate use of existing HubSpot objects, properties, and associations.
▪ Document processes and support the sales team in adopting them.
Prepare Lists and Execute Outbound Campaigns
▪ Clean, organize, segment, and prepare account and contact lists for outreach.
▪ Build and maintain HubSpot sequences and supporting workflows where appropriate.
▪ Partner with sales leadership on messaging, campaign audiences, follow-up steps, and handoffs.
▪ Establish repeatable campaigns around relevant events, product updates, and changes in prospect information.
▪ Monitor campaign execution and results, identify issues, and recommend improvements.
Leverage AI to Improve Execution
▪ Apply practical AI tools to research, data preparation, messaging, and process improvement, with human review.
▪ Collaborate with existing AI tools and the technical team to translate useful experiments into repeatable processes.
▪ Validate proposed CRM updates and automations prior to broader implementation.
Requirements
CANDIDATE PROFILE
▪ Demonstrated hands-on HubSpot administration experience beyond entering records or using existing sequences.
▪ Personal experience cleaning and deduplicating CRM data and standardizing properties, ownership, and record associations.
▪ Experience configuring deal pipelines and sales processes.
▪ Ability to build outbound sequences and explain relevant workflow experience.
▪ Strong spreadsheet and data-preparation skills.
▪ Ability to diagnose problems, recommend a practical solution, implement it, and document the result.
▪ Clear written and verbal English communication skills.
▪ Evidence of independent ownership and reliable follow-through.
▪ Practical experience using AI within a work process and validating its outputs.
PREFERRED QUALIFICATIONS
▪ Experience in sales operations, revenue operations, or HubSpot consulting.
▪ Experience supporting a B2B sales organization.
▪ Experience in account segmentation, prospect enrichment, and outbound campaign execution.
▪ Experience with Claude or comparable AI tools.
▪ Experience collaborating with engineering or marketing teams.
▪ Experience with HubSpot integrations, APIs, or advanced AI automation.
▪ Coding and AI engineering experience is advantageous but not a prerequisite.
▪ Previous cold-calling experience is useful but does not substitute for HubSpot implementation capability.
Benefits
- Free lunch meal, fruits, snacks, and drinks
- Onsite gym with a free professional instructor
- Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
- Weekly engagement activities with prizes that are up to 3,000 PHP
- Free upskilling academy to improve your performance and skillset
- State-of-the-art facilities from toilets to your workstation
- Amenities such as sleeping quarters, game area, chat room, shower room