Human Resources Generalist

Mississippi Votes & Mississippi Votes Action Fund
Location: Jackson, Mississippi
Employment Type: Full-Time, Exempt
Reports To: Human Resources Manager
Salary: $58,000

***Priority consideration will be given to applications received by December 7, 2026. Applications will be reviewed on a rolling basis until the position is filled.***

ABOUT MISSISSIPPI VOTES

Mississippi Votes is a statewide nonprofit organization committed to building civic power among young people across Mississippi. Through voter registration, voter education, leadership development, election protection, community organizing, and year-round civic engagement, we work to ensure young Mississippians have the knowledge, resources, and opportunities necessary to participate fully in our democracy.

Mississippi Votes Action Fund works to strengthen the political power and representation of Mississippians through advocacy, voter engagement, public policy, and other permissible activities.

Our work is statewide, people-centered, and grounded in the belief that Mississippi's future should be shaped by the people who call it home.

Position Overview:

Mississippi Votes (MS Votes) and Mississippi Votes Action Fund (MS Votes AF) are seeking a highly organized, people-centered, and detail-oriented HR Generalist to join our team.

The HR Generalist will support the day-to-day human resources needs of our growing, statewide organizations and help ensure our employees have a consistent, responsive, and professional HR experience from recruitment through offboarding.

Working closely with the Human Resources Manager, the HR Generalist will support recruitment and hiring, onboarding, benefits administration, employee records, leave and attendance, performance management processes, compliance, training, and other HR operations.

We are looking for someone who enjoys both people and process. You should be comfortable answering employee questions, keeping multiple HR processes moving at once, maintaining highly confidential information, following up when something is incomplete, and making sure the details don't fall through the cracks.

Responsibilities: 

Recruitment & Hiring

• Coordinate job postings, applicant tracking, interviews, and candidate communications.
• Support hiring managers throughout the recruitment process.
• Coordinate reference checks, background checks, pre-employment screenings, and other hiring requirements.
• Prepare offer letters and new-hire documentation.
• Maintain accurate recruitment records and track vacancies and hiring progress.

Onboarding & Off-boarding

• Coordinate onboarding for new employees, interns, fellows, and other personnel.
• Ensure required employment documentation is completed accurately and on time.
• Coordinate new employee orientation and help new team members navigate HR systems and policies.
• Maintain accurate and confidential personnel files.
• Coordinate employee offboarding, exit documentation, organizational property return, and other separation procedures.

Benefits, Leave & Employee Support

• Serve as a point of contact for routine employee questions regarding benefits, PTO, sick leave, holidays, attendance, and HR procedures.
• Support benefits enrollment and employee benefits changes.
• Maintain accurate leave and attendance records.
• Support administration of applicable organizational and protected leave.
• Partner with the HR Manager to ensure employees receive timely and accurate HR information.

HR Administration & Compliance

• Maintain employee records and HR information systems, including BambooHR.
• Coordinate with Finance and Operations regarding employee changes affecting payroll and benefits.
• Track performance reviews, introductory-period evaluations, required trainings, certifications, and other HR deadlines.
• Support implementation of organizational policies and procedures.
• Assist with regular personnel-file and HR compliance audits.
• Maintain required employment records, forms, acknowledgments, and documentation.
• Support compliance with workplace and youth safeguarding policies.

Employee Experience & Performance Management

• Help create an HR function that employees experience as accessible, responsive, consistent, and professional.
• Assist the HR Manager with performance management documentation and processes.
• Maintain performance review schedules and track completion.
• Support employee engagement, professional development, staff training, and organizational culture initiatives.
• Identify recurring employee questions or administrative challenges and recommend ways to improve HR processes.

Requirements: 

We encourage you to apply if you have:

• A bachelor's degree in Human Resources, Business Administration, Organizational Leadership, Public Administration, or a related field, or equivalent relevant professional experience.
• At least 2–4 years of human resources experience, preferably in an HR Generalist, HR Specialist, HR Coordinator, or similar position.
• Experience with recruitment, onboarding, employee records, benefits, leave administration, or other core HR functions.
• Strong organizational and project-management skills.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Sound judgment and the ability to maintain strict confidentiality.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.
• A commitment to treating employees equitably, respectfully, and consistently.
• Comfort working with employees and supervisors across multiple offices and levels of an organization.

Nice to Haves:

• Experience working in a nonprofit, advocacy, civic engagement, organizing, or mission-driven organization.
• Experience using BambooHR or another HR information system.
• Experience supporting benefits administration, employee leave, and performance management.
• Knowledge of federal and Mississippi employment laws and HR compliance.
• Experience supporting a multi-site or statewide workforce.
• SHRM-CP, PHR, or another relevant HR credential.

Position Details

• Employment Status: Full-Time
• Position Location: Jackson, Mississippi
• Evening and weekend hours may be necessary.
• Up to 35% statewide travel required.
• Car and driver's license required for in-state travel.

Salary

Starting Salary: $58,000 annually

Monthly Allowances

Auto and cell phone allowances are provided in accordance with current organizational policy.

Benefits

MS Votes/MS Votes AF offers a competitive benefits package for eligible full-time employees in accordance with current organizational policies.

Reports To

Human Resources Manager

Mississippi Votes and Mississippi Votes Action Fund are equal opportunity employers. All qualified persons are encouraged to apply regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, marital or domestic partner status, religious affiliation, or any other status protected by applicable law.