Human Resources Officer

KEY AREAS OF ACCOUNTABILITY:

HR-related

• HR filling system management and updates both soft (create electronic archive) and hard copies including personnel files
• Typing official letters and keeping proper records for HR in and out correspondences
• To assist in keeping central Personnel Information Management such as employees’ records keeping/filing, etc
• Supports the recruitment and onboarding of all long-term local and national staff.
• Responsible for all project HR files and procedures.
• In coordination with the operations, it serves as project liaison with the home office HR team.
• Maintains apprised of all HR-related developments in Sudan, including changes in circulars and labour laws.
• Continually updates and audits HR files; addresses all HR inquiries emerging from office personnel.
• In consultation with the Finance department, it supports the daily management of all mandated and supplemental pay-related allowances, tax matters, and other payroll and HR deduction matters
• Directs and collects employee endorsement of all applicable policies, manuals, and other informational resources; ensures wide understanding and dissemination of HR policy across program staff.
• Collect time sheets every month, ensuring all supervisor approvals are received promptly.
• Staff National Social Insurance
• Assist HR Manager in keeping monthly follow up and keeping records of SC staff registration with the National Social Insurance Fund and the monthly payment records in the offices and quarterly reporting updates to the HR Manager
• and keeping proper records and quarterly reporting updates to the rest of the Sudan HR Manager.
• Ensuring all staff files have all relevant documents.
• Filing of HR documents, Sign document from HPI & another department, scanned and send it to the field and document it.
• Documentation
• General
• Comply with Save the Children policies and practices concerning child safeguarding, code of conduct, health and safety, equal opportunities, and other relevant policies and procedures.
• Maintain confidentiality in respect of all candidates and employees' records whether manually or computer maintained and ensure that all records are kept securely.
• Proactively contribute to the development and review of HR and Administration procedures, guidelines, and business processes, to ensure that everything we do is efficient, cost-effective, and legally compliant.

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to perform additional duties within reasonableness of their level of skills and experience.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves and their team takes responsibility for their personal development and encourages their team to do the same.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members, and external partners and supporters.
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions.
• Cuts away bureaucracy and encourages an entrepreneurial approach.

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgment.

QUALIFICATIONS AND EXPERIENCE

Essential:

• University degree in Business Administration or any other Social Science
• Minimum 3 years’ experience in HR and with Organization.
• Interpersonal & Communications.
• Knowledge of Sudan government requirements for INGO operations.
• Excellent computer skills and excellent English language skills (reading and writing).
• Previous experience of working in HR administrative role
• First-rate organizational skills with a strong eye for detail and the ability to prioritize effectively whilst working to tight deadlines.
• Good attention to detail
• Excellent skills in Microsoft Excel/Word.
• Experience in managing HR records i.e. for both paper and electronic systems.
• Good verbal/written communication skills, a clear understanding, and awareness of HR processes including the importance of confidentiality.