Invoicing and Settlement Assistant

Main Purpose

As a member of our Global Settlements Team, you will settle our counterparties’ balances on a periodic basis, process sales invoices and set up payments for daily cargo movements and services. You will also support related departments in the month end reconciliation process.

Key Responsibilities

Accounts Receivable

• Identify receivables to be invoiced (provisional, final, differential and recharges) and verify supporting documents against system data.
• Capture and post sales invoices and credit notes, ensuring each document meets the requirements of the transaction and counterparty.
• Liaise with internal departments to resolve buyer claims on invoice discrepancies.

Accounts Payable

• Check that incoming invoices and credit/debit notes comply with contractual terms, regulations and tax requirements.
• Match estimates and purchase orders to invoices and post them to the relevant cost centre.
• Liaise with internal departments to resolve discrepancies between estimates and invoices.

Payments and Tax Compliance

• Issue payment orders in line with contract terms, internal instructions and company policies.
• Ensure tax invoices comply with internal procedures and the relevant tax jurisdiction.

Debtors and Creditors Management

• Follow up on outstanding balances by phone, email, reminders and monthly statements to ensure payment terms are met and debtor days are reduced.
• Monitor aged reports and debtor/creditor balances, taking action to keep them to a minimum.
• Reconcile vendor and customer accounts, provide cash allocation details and handle queries on payments and the suspense account.
• Monitor and invoice late payment interest on overdue items.
• Report regularly to internal stakeholders on outstanding accounts and the desk’s monthly KPIs.

Key Relations

Operations, Risk, Trade Finance, Treasury, Trading, Accounting, Settlements Team and external counterparties.

Equal Opportunity Employer

We are an Equal Opportunity Employer and take pride in a diverse workforce. We do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.