Legal Data Services Specialist / Editor

Parker Poe is seeking a detail-oriented and service-minded Legal Data Services Specialist/Editor to join our team. This position combines advanced legal document production with proofreading and editing responsibilities, helping attorneys and business professionals produce accurate, polished, and professionally formatted work product.
The Legal Data Services Specialist/Editor will create, edit, format, proofread, and troubleshoot a wide variety of legal and business documents, including contracts, agreements, pleadings, correspondence, presentations, spreadsheets, reports, and transcribed materials. This role is an excellent opportunity for someone who enjoys working with complex documents, has an exceptional command of grammar and formatting, and takes pride in producing consistently high-quality work in a collaborative, fast-paced professional services environment.
This is a cross-shift position, providing document production and proofreading support from 11:00 am to 8:00 pm EST. Additional hours, including weekends, may occasionally be required to meet deadlines.
Essential Duties and Responsibilities
Document Production & Processing

Create, edit, format, revise, and finalize a wide variety of legal and business documents, including contracts, agreements, pleadings, correspondence, reports, presentations, spreadsheets, forms, and other materials.
Produce and format complex documents using Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and other firm-supported applications to efficiently produce and enhance high-quality work product.
Generate document comparisons (redlines) and incorporate revisions as needed.
Create tables of contents and tables of authorities, document comparisons, mail merges, and other advanced document features.
Convert, scan, and reformat documents and file types while maintaining document integrity and appropriate formatting.
Serve as a resource for resolving document formatting and production challenges, using technology, available resources, and sound judgment to develop effective solutions.
Assist attorneys and business professionals with document processing and other administrative or clerical support as needed.


Proofreading, Editing & Quality Control

Proofread and edit documents for accuracy, style, grammar, and formatting, ensuring revisions are incorporated correctly and the integrity of the original content is maintained.
Apply strong knowledge of English grammar, usage, punctuation, and established reference and style resources to ensure consistently high-quality work product while respecting the attorney’s voice, authorship, and personal preferences.
Research or confirm spelling and usage as appropriate and flag unclear or incomplete content for attorney review.
Review documents for consistent formatting and styling, including typefaces, point sizes, spacing, boldface, italics, underlining, defined terms and section references, and other typographical elements.
Review transcribed material against source dictation and flag passages with unclear or distorted audio for attorney review.
Make corrections in the native file.
Finalize and return document in the requested format (e.g., PDF, native file, or both).


Collaboration, Service & Continuous Improvement

Deliver exceptional internal customer service by providing responsive, professional, and solutions-oriented support to attorneys and business professionals while managing multiple requests, competing priorities, and tight deadlines.
Interpret and follow instructions accurately and use sound judgment to produce high-quality work product.
Participate in ongoing training and effectively use firm-approved AI, technology, and software tools to enhance efficiency, document quality, and service delivery while maintaining established quality standards.
Contribute to process and service improvements that enhance the effectiveness and quality of the team’s support.
Follow departmental policies, procedures, and established quality standards.
Perform other duties as assigned by leadership.


Qualifications

Minimum of one year of experience in legal document production, proofreading, word processing, document services, copyediting, or a similar role in a professional services environment; an equivalent combination of education and experience will also be considered. Bachelor’s degree in English, communications, or a related field preferred.
Advanced proficiency with Microsoft Word and strong working knowledge of Microsoft Excel, PowerPoint, Outlook, and Adobe Acrobat. Proficiency with Microsoft Copilot and Teams desirable.
Proficiency with legal technology tools, including document management systems such as iManage, preferred.
Advanced document formatting skills and the ability to work effectively with complex legal and business documents.
Excellent command of the English language, including grammar, spelling, usage, and punctuation, with strong knowledge of professional reference and style resources such as The Chicago Manual of Style.
Strong proofreading skills and exceptional attention to detail, with the ability to identify subtle inconsistencies and errors.
Strong organizational and time-management skills, with the ability to manage multiple assignments and deadlines simultaneously.
Excellent written and spoken communication skills and the ability to respond professionally and courteously to frequent, high-demand requests.
Experience with dictation software such as BigHand preferred.
Self-motivated and resourceful, with the ability to work effectively with limited supervision while contributing to a collaborative team environment.
Ability to regularly work the position’s established cross-shift schedule, with flexibility to work additional hours, including occasional weekends, as business needs require.


Traits for Success
The ideal candidate is someone who combines exceptional attention to detail with a genuine service mindset. They enjoy working with documents, spotting inconsistencies others might miss, solving formatting challenges, and helping attorneys and colleagues produce polished work under tight deadlines. They are comfortable shifting between detailed independent work and responsive team support and take ownership of delivering accurate, high-quality work.
We are looking for someone who is:

A meticulous editor who naturally notices grammatical, formatting, stylistic, and consistency issues.
A document problem solver who enjoys figuring out complex formatting and production challenges.
A calm multitasker who can prioritize effectively and maintain accuracy when deadlines and requests compete.
A service-minded teammate who communicates professionally and enjoys helping others get their work across the finish line.
A curious learner who is interested in strengthening their skills and adapting to new technology, tools, and ways of working.