Mail Clerk

The Mail Clerk is responsible for the accurate and timely handling of all incoming and outgoing mail and deliveries for the law office. This role supports attorneys, hearing reps, and staff by ensuring legal documents, correspondence, and packages are processed efficiently, securely, and in compliance with firm procedures.

Key Responsibilities

• Receive, sort and date-stamp, incoming mail and packages daily
• Prepare outgoing mail, including certified, registered, overnight, and courier deliveries
• Ensure time-sensitive and court-related documents are prioritized and delivered promptly
• Scan and upload mail and documents into the document management system as required
• Deliver mail and documents internally to attorneys and staff
• Maintain mailroom supplies and equipment (postage machine, scanners, etc.)
• Assist with filing, copying, and general office support tasks as needed
• Ensure confidentiality and security of all legal documents and correspondence

Qualifications

• High school diploma or equivalent
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Basic computer skills (scanning, email, document management systems)
• Ability to lift and carry mail/packages (typically up to 25 lbs)
• Dependable, punctual, and able to manage deadlines

Skills & Competencies

• Time management and prioritization
• Accuracy and reliability
• Professional demeanor
• Ability to work independently and as part of a team
• Good communication skills
• Ability to work in a fast-paced, deadline-driven environment

Work Environment

• Office setting within a legal environment
• May require standing, walking, bending, and lifting throughout the day