Manager - Administration - Ports & Terminals - Mundra

Key Responsibilities

Admin Infrastructure Management

• Ensure 100% utilization of planned Capex budgets within defined timelines.

• Lead infrastructure and facility upkeep projects including guest houses, admin stores, and asset management.

• Drive refurbishment and scrapping of old vehicles and equipment per policy and approval norms.

• Manage township accommodation allotments aligned with company housing policy.

• Review and finalize annual Admin Opex and Capex budgets, monitor utilization and savings.

• Lead branding, signage, and infrastructure consolidation across Port, CFS, and Township.

Vendor Management & Governance

• Ensure vendor bill payment compliance and timely processing.

• Enforce procurement protocols — no work beyond approved PRs and zero post-facto approvals.

• Maintain monthly vendor governance calendar; ensure MOM closures and SLA adherence.

• Drive timely contract renewals and vendor performance evaluations 30 days prior to expiry.

Event, facility Management & Engagement

• Arrange & oversea events, canteen operations, employee transport, and travel management ensuring efficiency and satisfaction.

• Plan and execute employee engagement calendar in collaboration with HR SPOC and Township Counsellor.

• Drive GPTW Action Plan implementation and monitor progress of people and culture initiatives.

• Conduct regular employee connects at CFS and Engineering to track issues and ensure closure.

Safety & Compliance

• Reinforce safety culture through regular audits, Gemba walks, and Tool Box Talks.

• Ensure adherence to HSE, statutory, and labor law compliances across all administrative facilities.

• Partner with Safety and Security teams to maintain a secure and compliant environment.

Process Excellence

• Drive process improvement and cost-optimization initiatives; implement a minimum of three Kaizens annually.

• Identify efficiency gaps, track progress, and measure impact of improvement projects.

Medical, PPE & Welfare Administration

• Ensure 100% PPE compliance and monthly stock audits.

• Oversee 24x7 medical facility, paramedic availability, and periodic emergency drills.

• Ensure upkeep and readiness of welfare and first-aid infrastructure.

CSR & Asset Control

• Ensure 100% asset tagging, verification, and quarterly audit closure.

• Drive CSR initiatives and monitor utilization within approved budgets.

• Maintain TAT compliance for CSR project closures and reporting.

5. QUALIFICATIONS, EXPERIENCE AND SKILLS

• Bachelor’s degree in business administration, Facility Management, Engineering, Hospitality or a related field.

• The preferred candidate should be from defense background, digitally oriented, should have abilities of problem-solving, Integrity, ownership culture and reliability. Self-starter who takes accountability, drives initiatives, independent & self-motivated, having good communication & presentation skills

• 8–12 years of relevant experience in administration and facility management.

• Strong knowledge of facility systems, procurement, and vendor management.

• Familiarity with statutory compliance and safety regulations.

• Experience in managing multi-location facilities

Key Competencies

• Excellent leadership and team management skills.

• Strong negotiation and communication abilities.

• Attention to detail with strong problem-solving capabilities.

• Proficiency in MS Office and facility management software.

• Ability to handle high-pressure situations and make quick decisions

• teamwork, leadership, and motivational skills

• understanding of soft and hard service delivery

• passionate about delivering consistent excellence.

Personal Attributes

• Strong administrative, infrastructure, and vendor management capabilities with a result-oriented mindset.

• Excellent stakeholder management, negotiation, and cross-functional collaboration skills.

• Strategic thinker with strong financial acumen, budget management, and cost-optimization focus.

• Proactive problem-solver with a strong focus on process excellence, governance, and compliance.

• Ability to manage multiple priorities, handle ambiguity, and deliver results within defined timelines.

• High ownership, accountability, and commitment to operational efficiency and employee experience.

• Strong interpersonal, communication, and leadership skills with the ability to drive initiatives independently.