Manager-Governmental Affairs *City Temp* (Convention & Event Services [CES] Dept., Non-Civil Service)

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Job Summary

Job Description

Overview - General - Temp Help

The Temporary Help is an inexperienced temporary administrative position that provides office, clerical, and administrative support and assistance on a temporary basis. Assignments are usually limited to 6 month increments.

Overview - Manager-Governmental Affairs

The Manager of Governmental Affairs manages government affairs personnel, and City's strategic partnerships between local, regional, state, federal and international entities. The Manager of Government Affairs monitors legislation affecting the City of Dallas operations, leads and manages a variety of special projects and initiatives directed by the City Manager, including but not limited to the Charter Review Commission, the Census, and the Redistricting Commission.

Essential Functions - General - Temp Help

1 Performs a wide range of administrative and clerical tasks to assist and support the administrative department; adheres to office and City policies and procedures.

2 Types form letters, memos, and other documents to assist clerical staff; demonstrates accuracy and speed ensuring effective transcription and document writing.

3 Answers the telephone and engages, assists, or directs callers to appropriate person or location; provides general information and determines necessary direction to send caller.

4 Performs general filing and document management.

5 Performs any tasks related to mail or document delivery throughout the department.

6 Assists in the operation of various office equipment to complete assigned task.

7 Performs general office management tasks including identifying low inventory on supplies and maintaining order.

8 Works on a temporary short term basis.

9 Performs any and all other work as needed or assigned.

Essential Functions - Manager-Governmental Affairs

1 Manages and reports on city, state, and federal legislation and international affairs that impacts the City of Dallas; develops, directs, and implements strong strategic plans and direction for Government Affairs.

2 Manages senior government affairs coordinator(s) and administrative staff; trains and evaluates the work of department staff to ensure all departmental duties and activities are performed correctly and efficiently; establishes goals, sets priorities, and facilitates service delivery.

3 Identifies, determines, and addresses needed areas of change or development and institutes changes to improve operations, fund management, grant procedures, and general departmental success; plans, implements, coordinates, and monitors compliance and evaluates policies and procedures.

4 Manages all payments; directs the creation of master agreements, contracts, purchase orders, and requisitions through the City’s software.

5 Notifies and maintains contact with outside entities to ensure appropriate officials are present at City meetings and functions.

6 Prepares and creates progress and financial reports, memos, trainings, plans, and procedures necessary to stay incompliance with city, local, state, and federal regulations.

7 Prepares presentation materials for intergovernmental meetings, council meetings, census training meetings, and other critical projects.

8 Assists with supporting the Director of Government Affairs with Mayor and City Council offices. In the absence of the Director,  Acts as the Director of Government Affairs’ back up for all duties related to the Office of Government Affairs and the Mayor and City Council offices.

9 When tasks and responsibilities are assigned outside the scope of normal duties, the employee must understand the level of decision making for which he/she is responsible and if in doubt clarify this with his/her supervisor.

10 Performs any and all duties as assigned.

Minimum Qualifications - Manager-Government Affairs

Education

Bachelor's Degree in Public Administration, Political Science, Business Administration, Communications, or English Field.

Experience

• 3 years of experience in public administration, communications, policy development, community organization and outreach.
• 3 years of related experience managing a team or individuals and major projects/programs.

Licenses and Certifications

None

Equivalency

A Master's degree in the required field and 2 years of required experience including 1 year of supervisory experience may qualify both Education and Experience requirements.

*Minimum Qualification Notation: All qualifying information outlined in the minimum qualifications section: including education, experiences, and licenses/certifications MUST be included in the respective sections of the application (not simply the attachments - for example: resumes or cover letters) to be considered for this position.

Knowledge, Skills, and Abilities - General - Temp Help

1 Basic knowledge of office procedures.

2 Basic knowledge of telephone etiquette.

3 Ability to learn to operate computer keyboard and related software.

4 Ability to follow oral and written instructions.

5 Establishing and maintaining strong working relationships.

Knowledge and Skills - Manager-Government Affairs

1 Knowledge of City organization and departmental responsibilities.

2 Knowledge of City Charter and other legislation that determines the City's authority and responsibilities.

3 Knowledge of local, regional, state, federal and international governmental entities.

4 Excellent communication skills in both written and presentation methods. 

5 Strategic process and innovation skills.

6 Innovative thinking skills, ability to challenge status quo and drive changes as required.

7 Excellent communication skills: fluency in Spanish, additional language skills preferred.

8 Ability to identify and respond to community and City Council issues, concerns, and needs.

9 Ability to prepare presentation materials for intergovernmental meetings, council meetings etc.

10 Ability to work in a fast-paced, dynamic environment with a strong level of initiative and assertiveness.

11 Ability to consider complex problems, translate insight and gained knowledge from internal and external sources into powerful insights, and distill into easily digestible language for the team; ability to research and prepare white papers on a range of topics.

12 Ability to manage, direct, and lead subordinate staff and resolve challenging issues.

Salary Range
 

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.