Manager, Strategic Allowances Administration

Job Summary

Marriott International is seeking a Manager, U.S./Canada Allowance Operations, to join Hot Shoppe Services International, Marriott’s enterprise procurement team

The Manager reports to the Senior Manager, Allowance/GPO Reporting and executes end-to-end allowance administration activities for assigned strategic supplier and enterprise programs. In addition, the role is responsible for accurate and timely processing of supplier and program reporting, incentives and rebates, accrual support, invoicing and receivables tracking, distributions, reconciliations, eligibility data, controls, and supporting documentation. The Manager researches and resolves routine exceptions within established processes, coordinates day-to-day stakeholder follow-up, and escalates material, non-standard, or policy questions to the Senior Manager.

Required Experiences

• 3 years of experience in finance operations, accounting, procurement operations, receivables, rebates, allowances, or a related field

• Experience with transaction processing, reconciliations, financial data management, and investigation of data or payment variances

• Experience coordinating work across multiple internal and external stakeholders and managing recurring deadlines

Preferred Experience

• Familiarity with supplier allowance or rebate programs, consumption or spend reporting, accruals, invoicing, collections, and payment distributions

• Familiarity with internal controls, audit requirements, process documentation, and standard operating procedures

• Proficiency in data and financial tools, including Excel, ERP systems, procurement platforms, reporting tools, or similar applications

Key Responsibilities

• Execute day-to-day allowance and one-time incentives administration and management for assigned strategic supplier and enterprise programs in accordance with established processes, controls, and deadlines.

• Research and resolve routine data-quality exceptions, missing activity, mapping issues, and reconciliation differences; escalate material or unresolved items to the team leader

• Prepare accrual and true-up support using approved methodologies; maintain underlying schedules and explain identified variances for review.

• Track program invoices, funds due, cash receipts, liabilities, and payments; reconcile receipts and distributions to the applicable program, property population, and reporting period.

• Maintain operational property and participation documentation and data required for auditing, and financial processing, including agreements, exclusions, exceptions, and open eligibility items.

• Coordinate day-to-day with Finance, Accounting, Reporting, Procurement, suppliers, and other stakeholders to obtain inputs, answer processing questions, and support accurate and timely financial processing.

• Provide regular status updates to the Senior Manager, highlighting open items, data gaps, upcoming deadlines, and issues requiring escalation.

• Support Director- and Senior Manager-led process improvement efforts by documenting recurring issues, testing or implementing approved changes, and maintaining updated operating documentation.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.