Medical Development Leadership Administrator

Description

Medical Development Leadership Administrator

Department: Medical Development

Reports to: Vice President of Medical Development

FLSA Status: Non-Exempt

The anticipated salary for this position starts at $63,600+. The final pay will be determined based on several factors, including qualifications, experience, education, and years within the job or industry, with a strong emphasis on maintaining internal equity.

Who we are and what we’re about:

KU Endowment is an independent, nonprofit organization and the official fundraising foundation for the University of Kansas. We partner with donors in providing philanthropic support to build a greater KU.

As an employee of KU Endowment, you’ll witness firsthand the power of our donors’ generosity. You will join a talented and fun group of people who are inspired to help KU through the support of loyal alumni and friends. This support fuels excellence, enabling students and faculty to develop innovative programs and research that distinguish the university. We connect the philanthropic passions of donors with the needs of students, faculty and programs – and everyone benefits.

People are engaged. Purpose is ignited. Lives are changed.

What we are looking for:

The Medical Development Leadership Administrator provides advanced administrative, operational, and communications support to development and organizational leaders responsible for multiple departments, programs, or functional areas. It serves as a trusted partner in coordinating leadership priorities, managing complex schedules and communications, facilitating projects and initiatives, and supporting the execution of divisional goals.

In addition, this role conducts research, prepares reports, correspondence, presentations, and other materials, while maintaining confidential information and exercising sound judgment and discretion. The person in this role will act as a key resource for leaders, staff, and stakeholders by coordinating activities, facilitating information flow, and ensuring the effective execution of leadership and departmental priorities.

The individual in this position is expected to embrace KU Endowment’s stated core values – collaboration, curiosity, empowerment, and excellence – and demonstrate support for them through professional interactions and activities.

Hybrid Work Environment:

Following the initial training period, this position offers a hybrid work schedule, with the flexibility to work remotely for part of the week. However, the role requires multiple days per week on-site at our Lawrence, KS office to ensure effective collaboration, team engagement, and alignment with organizational goals.

What’s a typical day look like?

• Provides advanced administrative, operational, and communications support to leaders responsible for multiple departments, programs, or functional areas.
• Coordinates leadership activities, manages communications, prepares reports and presentations, and supports the execution of leadership priorities through effective organization, follow-through, and collaboration with stakeholders.
• Organizes and manages a variety of administrative and operational activities that support leadership objectives.
• Monitors deadlines, tracks assignments, coordinates follow-up activities, and resolves routine issues to ensure work progresses efficiently and priorities remain on track.
• Coordinates complex calendars, meetings, travel, and events while ensuring leaders have the information, materials, and logistical support necessary for success.
• Facilitates meeting preparation and follow-up activities and supports effective coordination among multiple stakeholders.
• Prepares reports, summaries, and supporting materials using information gathered from multiple sources.
• Maintains confidential records and documentation, ensures accuracy and consistency of information, and serves as a resource regarding administrative processes and operational practices.
• Builds and maintains productive working relationships with leaders, staff, donors, campus partners, and other stakeholders.
• Serves as a professional and responsive point of contact who facilitates communication, collaboration, and information sharing in support of leadership and organizational goals.
• Regular and reliable attendance is essential for this position.
• Performs other duties as may be assigned.

What’s required to be considered:

• A High School Diploma or GED equivalent
• Verified experience related to the role
• Demonstrated competencies proficiency appropriate for the level of the role
• Three (3) years of administrative support experience supporting mid-level divisional leadership or multiple organizational leaders

What separates the best from the rest?

• Bachelor’s degree preferred
• Ability to establish and maintain professional and effective working relationships inside and outside KU Endowment.
• Ability to adapt to new procedures and technology.

Physical Requirements:

• A valid driver’s license.
• Must have access to reliable transportation to travel between multiple locations for training, donor meetings, networking, events and/or work-related activities.
• Must be able to respond quickly and effectively to directions and safety hazards.
• This job operates in a professional office environment. This role routinely uses standard office productivity machinery such as computers, keyboards and a mouse, laptops, phones, photocopiers, filing cabinets and fax machines.
• This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary.
• The ability to observe details at close range (within a few feet of the observer).
• The person in this position frequently communicates with donors, colleagues, students, and general public. Must be able to communicate with others effectively.
• Minimal physical effort with lifting to 10 pounds.
• Travel requirements are occasional but rare.

KU Endowment is committed to providing reasonable accommodation to qualified individuals to enable them to perform the essential functions of the job as regulated by ADA. If you require accommodation for any part of the application process or during employment, please contact humanresources@kuendowment.org to discuss your needs.

We’ve got you covered:

KU Endowment offers a competitive salary with an excellent benefit package including:

• 100% employer-paid pension plan
• Health, dental, and vision insurance
• 401(k) and Roth 401(k) matching program
• Section 125 flexible benefits
• Generous paid leave including holidays, personal and sick leave
• Volunteer and community engagement opportunities
• Paid Parental Leave
• Life, AD&D, short- and long-term disability insurance
• Legal & ID Theft protection
• Critical Illness
• Accident and Hospital Indemnity insurance
• KU education assistance
• Free parking

Sounds good, right? What’s next?

Please include your resume and cover letter when applying for this position on our website at https://www.kuendowment.org/careers.

Questions regarding this vacancy may be addressed to:

Human Resources

KU Endowment

PO Box 928

Lawrence, KS 66044-0928

Email: humanresources@kuendowment.org

Review of applications begins immediately and continues until the position is filled. Because of the sensitive nature of KU Endowment business and the importance of our reputation with donors, KU Endowment conducts a comprehensive review of applicants. By submitting your application, you authorize us to conduct reference checks and a review of available public information. Employment is contingent upon background and reference checks that KU Endowment finds acceptable.