Office Assistant
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Key details
- Location
- Warsaw, Poland
- Work style
- Onsite
- Level
- Entry level
- Job type
- Full-time
- Function
- Administrative
- Focus area
- other
- Posted
- 2w ago
Skills
chatgptclaudellmmicrosoft officeprocess automation
About the role
Madiff – an international IT consulting company – is looking for an energetic, well-organized and proactive person to support the day-to-day operations of our office and help us expand the use of AI and Zoho across the company.
If you want to grow in a dynamic environment, are interested in AI and enjoy improving processes – join us!
Your responsibilities:
- Managing the office and ensuring smooth day-to-day operations
- Handling documentation and correspondence
- Supporting HR, Sales and Project teams
- Organizing meetings, events and business trips
- Supporting onboarding and providing day-to-day assistance to consultants
- Providing ongoing support to the Business Director
- Working with Zoho Recruit – maintaining data, preparing reports, managing workflows and improving processes
- Using AI tools such as ChatGPT, Claude and other LLMs to automate and optimize daily work
- Identifying new opportunities to use AI across HR, Sales and Operations
Requirements
- Very good command of English, both spoken and written
- Good knowledge of MS Office
- Independence, strong organizational skills and ability to multitask
- Strong interest in AI and practical experience with tools such as ChatGPT or Claude
- Willingness to learn and develop skills in Zoho and process automation
- Proactive mindset and openness to new technologies
- Availability to work on-site in Warsaw
- Student status is welcome, but not required
Benefits
- Stable cooperation in an international environment
- Opportunity to develop your skills in AI, automation and Zoho
- Private medical care
- Open and supportive work culture
- Office in central Warsaw (WeWork), pet-friendly ?
- Fresh barista coffee every day ☕ and a relaxation area
- A real opportunity to influence and improve the way we work
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