Office Coordinator

About the Company

Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.

About the Team

Fanatics Trading Card Game (TCG) is a new Seattle-based trading card game studio within the Fanatics Collectibles family, founded by industry veterans with a long-term mandate: to build enduring franchises that live across tabletop, digital, community, and culture. We're looking for the most skilled and passionate talent in the games industry and beyond to help us create the best trading card games in the world.

Role Summary

The Office & Facilities Coordinator will play a central role in creating a welcoming, organized, and highly functional workplace for our growing Seattle TCG studio. As one of the first people employees, candidates, partners, and guests encounter when entering the office, this individual will serve as an important representative of our team and culture.

This role will oversee the daily office experience, including welcoming visitors, supporting meetings and events, managing office supplies and services, and helping employees navigate day-to-day workplace needs. The coordinator will also support facilities-related responsibilities by partnering with property management, vendors, security, and internal teams to ensure the office remains safe, well-maintained, and ready for business.

The ideal candidate is service-oriented, proactive, highly organized, and comfortable balancing visible front-of-office responsibilities with behind-the-scenes operational coordination.

Essential Duties and Responsibilities

Office Experience and Administration

• Serve as the welcoming first point of contact for employees, candidates, visitors, vendors, and business partners entering the Seattle studio
• Coordinate visitor access, guest registration, security procedures, and arrival logistics
• Support employee onboarding by coordinating badges, workspace readiness, office access, and introductions to workplace procedures
• Manage incoming and outgoing mail, packages, deliveries, and courier services
• Monitor and maintain office, kitchen, and shared-space supplies, including ordering and inventory management
• Support meeting and conference-room scheduling, setup, technology coordination, catering, and cleanup
• Assist with internal meetings, team gatherings, studio events, candidate visits, and other employee-experience activities
• Communicate office updates, maintenance notices, and workplace information to employees
• Identify opportunities to improve the day-to-day office experience as the Seattle team continues to grow

Facilities and Vendor Coordination

• Monitor the office and promptly address maintenance, safety, cleanliness, or operational concerns
• Partner with building management, property management, security, janitorial services, and other vendors to coordinate office needs
• Schedule and track routine maintenance, repairs, inspections, and service requests
• Provide vendors and service providers with appropriate access, instructions, and onsite coordination while minimizing disruption to employees
• Support the administration and maintenance of office security and access-control systems
• Assist with emergency preparedness, safety procedures, and workplace compliance activities
• Support office moves, workspace changes, furniture installation, and small facilities projects
• Coordinate the procurement of office and facilities supplies and services
• Assist with purchase orders, invoices, service agreements, bid requests, and vendor documentation
• Provide additional administrative, office-management, and facilities support as the needs of the studio evolve

Education and Experience

• Two or more years of experience in office coordination, office management, workplace experience, hospitality, facilities administration, property administration, or a related field
• Associate degree in business, facilities management, hospitality, or a related field preferred, or an equivalent combination of education and professional experience
• Experience supporting a growing office, studio, or similarly collaborative workplace environment is preferred
• Experience coordinating vendors, meetings, events, or employee-facing office services is a plus

Skills and Qualifications

• Excellent customer-service skills and a genuine interest in creating a positive workplace experience
• Friendly, polished, and professional presence when interacting with employees, candidates, executives, vendors, and guests
• Strong organizational skills with exceptional attention to detail
• Proactive approach to identifying issues and following them through to resolution
• Sound judgment and discretion when handling confidential or sensitive information
• Comfortable working in a highly visible, employee-facing position
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Ability to be onsite in the Seattle office during established business hours

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or another form of communication during the interview process, and ensure your communication is coming from a Fanatics email address, including @collectfanatics.com. For added security, whenever possible, apply through our company website at www.fanaticsinc.com/careers.