Office Manager

JOB SUMMARY

Salary: $55,000-$58,000

When determining a base salary or hourly rate, several factors may be considered as applicable such as years of relevant experience, education, credentials.

About Christian Health:We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are.

Why Join Our TeamJoin an award-winning workplace. Named one of NJBIZ’s 2026 Best Places to Work in New Jersey, Christian Health offers a supportive, mission-driven environment where you can grow your career and make a meaningful difference. Across our twelve campuses, eleven communities, six service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference – come join us!

We have an exciting opportunity for a Full-time Office Manager to work in Longview, Christian Health’s North Jersey’s premier assisted living residence. The Office Manager is responsible for managing and coordinating all scheduling for Longview assigned staff, ensuring appropriate coverage and efficient scheduling operations. This position also provides oversight and supervision of concierge and front desk functions, including administrative assistance and support to residents, staff, and visitors, as well as maintaining accurate records and overseeing supply orders. Additionally, the Office Manager is responsible for coordinating and tracking employee educational training, ensuring that all required education and training records are maintained and up to date including uploading, assigning and tracking mandatory education for compliance. Demonstrates an understanding of and embraces, the mission statement of Christian Health.

Competencies:

• Arranges for staff coverage. Updates master schedule and worksheet regarding changes in schedule using Electronic timekeeping system. Aprises DOHS and Administrator of important updates/concerns.
• Receives inquiries and releases information in accordance with established policies and procedures.
• Delegates to and is responsible for distribution of assignments/tasks to new hires.
• Assures that admin workroom is clean, well organized, supplies are replenished, and HR/schedules, documents are covered/secured at the end of the workday.
• Gives directions/information to visitors, guests, new hires, sales representatives, etc. ,while covering the reception desk etc.
• Provides secretarial support to administrative staff with typing (including Reports, etc.), creating forms or documents.
• Prepares monthly staff schedules for all shifts. Revises/updates as necessary, distributes and posts changes.
• Communicates with Employee Health Nurse, HR and Administator the status of staff out on sick leave or disability, their expected return to work date.
• Maintains employee files and shares documentation with HR and Clinical Ed as required.
• Tracks open shifts, prepares and emails weekly reports; schedule, on-call, coverage needed. Distributes hard copy to Admin team, Nursing and reception.
• Reviews time sheets. Calculates if necessary. Updates employee benefit records. Makes adjustments to errors/paychecks.
• Covers timesheet completion for Reception, Activities, and Admin. staff.
• Responsible for distribution of pertinent departmental information and posting of memos and meeting minutes for clinical and administration staff.
• Arranges orientation schedules and assigns preceptors to new employees, orders ID badges and ensures completion and filing of 45 day/orientation documentation.
• Enters infection control/sick time details into electronic schedule system, communicates tardiness or absentee concerns to DOHS/Administrator.
• Schedules and tracks all clinical department staff education, as well as, tracking of mandatory education for all Longview team members. Review education reports for accuracy and prepares binder for State Survey in cooperation with Clinical ED/IS department.
• Reports suspicious persons/information to appropriate department head/supervisor.
• Schedules staff for mandatory and voluntary in-services, maintains attendance records, and tracks annual requirements met.
• Manages staffing levels and overtime, providing reports as requested (by Administrator, Human Resources and Finance).
• Maintains office supply room and inventory par levels and orders supplies including personal care supply orders for Medicaid recipients as directed by nursing/admissions.

Concierge Services:

• Directly responsible for direct supervision of reception staff including fiscal accountability.
• Works effectively with Human Resources department in the recruitment and selection of departmental personnel.
• Adheres to budgeted staff ing levels.
• Develops, monitors, reports, and reviews Departmental Performance Improvement indicators in conjunction with PI staff , for appropriatenessof study and timely completion.
• Reports observations/changes in resident condition to nurse.
• Reviews employee scheduled and worked hours on a weekly basis, including oversight of usage of benefit time (sick, personal, vacation time).Covers clinical timecards in absence of off ice manager.
• Keeps abreast of current federal and state regulations, as well as professional standards, and make recommendations on changes inprogramming/services and related policies and procedures.
• Completes employee performance evaluations on a timely basis.
• Assists in preparation for, and participation in various regulatory and accreditation surveys.
• Effectively manages Human Resources related information systems.
• Ensures incidents, accidents, or unsafe conditions are reported, utilizing Christian Health reporting soft ware as per policy.
• Develops reviews and updates departmental job descriptions on a timely basis.
• Ensures completion of new employee job specific orientation.
• Ensures resident satisfaction Shares pertinent information with staff . and leadership team.
• Screening at front reception desk.

Experience: College or business school education preferred.

Schedule: Full-time, 9am-5pm, Monday - Friday, weekends as needed.

Education: A minimum of one year of experience in scheduling, administrative and/or customer service is required.

Christian Health offers a wide variety of benefits to full-time employees that includes:

• Discounted health insurance
• Dental Program
• Paid Vacation, Personal days, Holidays and New Jersey Sick leave
• 401k plan for all employees who are 21 years old or older
• Group Life Insurance & Voluntary Life Insurance
• Tuition Reimbursement
• Flexible Benefit plan
• Employee Assistance Program
• Direct Deposit
• Credit Union
• Child Day Care Center on campus
• Gift shop on campus
• Free onsite parking on campus
• Free meals for all employees
• Pay differentials
• Exclusive employee discounts and special offers
• Access to earned wages prior to payday

QUALIFICATIONS/REQUIREMENTS

Demonstrates compliance with the CH ASPIRE Standards of Performance.

Qualifications:

• Computer literacy including but not limited to Microsoft Word and Excel.
• Experience with timekeeping systems such as ADP and Relias is preferred.

If you are interested in this great opportunity, please apply today on our website listed below.

https://christianhealthnj.org/careers

Min

USD $55,000.00/Yr.

Max

USD $58,000.00/Yr.