Office Manager
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Skills
About the role
ABOUT US:
Liberty Tire Recycling is a high-growth company and the premier provider of tire recycling services in North America with operations throughout the United States and Canada. Liberty Tire annually transforms more than 210 million tires into raw materials for smart, sustainable products that improve our environment and people’s lives. The Company is private equity owned, has approximately 60 sites in the US and Canada, and nearly 4,000 employees. With innovative tools, technologies and processes, Liberty Tire is a revolutionary American conservation enterprise – from coast to coast, and from whole tire to end products. The company’s commitment to finding new and better ways to RECLAIM, RECYCLE and REUSE bridges the sustainability goals of scrap tire generators nationwide with those of local scrap rubber consumers.
JOB SUMMARY:
The office manager will be responsible for all aspects of site Accounts Payable, Accounts Receivable, Payroll, and Human Resources support for the General Manager and site supervisory personnel. The position will also help support the site Controller as needed.
DUTIES AND RESPONSIBILITIES:
- Performs all aspects of the accounts payable function by leveraging the systems available (MAS 500 (Sage)/Job Router/Docuware).
- Provide GL coding for all employee credit card purchases (P-Cards) and maintain monthly files with receipt/invoice copies
- Create all site purchase orders (PO’s) and ensure they are matched/completed correctly.
- Research and resolve any outstanding balances on vendor accounts
- Gain an understanding of the account receivable process and know how to enter orders/sales into the ordering system (Tower).
- Process bi-weekly payroll using ADP
- Prepare and maintain all new hire paperwork, site I-9 and employee files. Ensure employee data is kept in a secure location
- Maintain supporting spreadsheets as needed for site Controller/General Manager and reconcile at month end
- Assist as needed with month end close items for site Controller and General Manager
- Prepare and distribute daily tools - volume/revenue actual versus budget reports
- Serve as a backup for entering daily information for General Manager
- Negotiates the purchase of office supplies, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
- Supervises the maintenance of office equipment, including copier
- Meet all standards of confidentiality and safety. Maintain work areas in a clean and orderly manner
- Work effectively with colleagues by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication
- Other duties as assigned
SKILLS AND ABILITIES:
- Ability to prioritize work and perform multiple tasks simultaneously while adhering to deadlines
- Ability to achieve high volumes with high accuracy
- Detail oriented with accurate data entry skills
- Advanced mathematical and logical deduction skills
- Intermediate level computer literacy
- Proficiency with Microsoft Office; especially Excel
- Effective verbal and written communication skills
- Ability to be a team player
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
EEO STATEMENT:
Liberty Tire Recycling is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.