Onboarding & Talent Reporting with Spanish

About a role:

The Onboarding and Talent Reporting Specialist with Spanish provides technical and administrative assistance relating to the onboarding process for staff to be hired managing the processes and doing all the tasks related to standard report and follow up of data regarding talent development. This includes handling relevant documentation, maintaining communication with candidates, selection and recruitment team, medical services, HR SSC and the members of the internal HR department and ensuring timely and efficient deliveries.

Responsibilities:

• Schedule medical examinations, request appointments, and confirm and communicate the results of medical examinations to the candidate and Medical Services.
• Coordinate the start date with the candidate and/or Employment.
• Request and verify all necessary documentation from the candidate to formalize the contract and complete the Data Sheet.
• Gather all relevant information related to the job position.
• Send all relevant information, the Data Sheet, and documentation to SERMEC and SSC Administration.
• Request personal and vehicle access passes from Facility Management, the AMEI form from SERMEC, and inform the Department/Facility in advance.
• Draft the Individual Agreement Contract Addendum, including compensation and social benefits, and prepare Tax Form 145.
• Send compensation information, the start date, and other relevant details to CSC Payroll.
• Schedule an appointment for the candidate’s first day and deliver the documents and passes to the candidate.
• Send the signed Individual Agreement Contract Addendum to Payroll.
• Manage the visitor pass for the day of incorporation.
• Close the Hiring File by sending the signed Data Sheet, Form 145, and onboarding memorandum to SSC.
• Collect information from the eGEDP application regarding the individual status of processes associated with the GEDP cycle throughout the year: Performance Goal Settings, Mid-Year Review, End-Year Review, and Rating Discussion.
• Compile individual data gathered from the eGEDP application by the various organizations and local departments and prepare the corresponding follow-up documents.
• Send weekly progress and follow-up reports for each process to the Human Resources Director for presentation at the Cluster Management Committee.
• Periodically, or as needed, send individualized follow-up and progress reports for each process to the respective Department Heads within their organizations.
• Load information related to Succession Plans agreed upon by the Career Committee into One HRIS.
• Load information related to HiPos identification and changes in Ratings agreed upon by the Career Committee into the eGEDP tool.
• Perform other reporting tasks related to the Exempt population.

Requirements:

• Education: University degree in HR, Business Administration, Business Organization, Legal Studies, or another related field.
• Experience: minimum of 5 years of experience in a similar role.
• Fluency in Spanish and English, both spoken and written.
• Solid operational knowledge and experience in HR administration and services.
• Strong IT skills, including Office 365.
• Proficiency in SAP HR.
• Reliability in delivering tasks on schedule.
• Accuracy and attention to detail, ensuring that tasks are completed with a high degree of precision, minimizing errors and maintaining quality standards.
• Ability to work in a structured way and maintain an overview of tasks and priorities.
• Customer focus and stakeholder management, considering the needs of both internal and external customers.
• Adaptability and the ability to respond flexibly to changing situations, priorities, or working conditions.
• Result-oriented approach, focusing on achieving agreed objectives.
• Sense of responsibility, taking ownership of tasks and accepting the consequences of own decisions.
• Team-oriented mindset and a strong customer-oriented approach.
• Decisiveness, problem-solving skills, and the ability to independently plan and manage own work.