Paralegal/ Legal Operations Specialist
Naperville, IL, United States1w ago
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Skills
contract managementcorporate governancenegotiationrecord keepingrelationship managementspreadsheets
About the role
Position Overview
We are seeking a highly organized and autonomous Legal Professional (Mid-Level Attorney or Senior Paralegal, with [3+/5+] years of experience) for our international professional services firm to manage our day-to-day legal operations, contract management pipelines, and corporate compliance. In this role, you will take full ownership of contract lifecycles, maintain critical internal tracking systems, and serve as the primary operational liaison for our specialized outside counsel.
The ideal candidate will have extensive experience in high-volume transactional work, corporate governance, and coordinating specialized legal workflows.
Key Responsibilities
- Contract Management & Negotiation
- Draft, review, negotiate, and process a high volume of commercial agreements, including client and subcontractor Master Services Agreements (MSAs) and Statements of Work (SOWs) ensuring organizational standards and legal protections are met.
- Manage, negotiate and process specialized contracts for vendors and affiliates.
- Draft and process employment-related documentation, including employment contracts.
- Utilize and maintain internal contract tracking systems to ensure accurate record-keeping.
- Corporate Compliance & State Registrations
- Oversee and manage the end-to-end lifecycle for state registrations, annual renewals, and corporate withdrawals.
- Diligently maintain the internal regulatory tracker to ensure zero gaps in multi-state business compliance.
- Outside Counsel & Specialized Process Coordination
- Immigration Liaison: Coordinate and manage the corporate immigration pipeline, process flows, and formal filings in direct collaboration with our specialized external counsel.
- Intellectual Property Liaison: Coordinate the tracking, documentation, and filing processes for our corporate IP portfolio alongside our specialized external counsel.
- Benefits & Plan Design Support
- Assist in the regulatory and legal review, compliance tracking, and structural design support for the company's welfare and 401k Plans.
- Other Opportunities
- Office management assistance
Qualifications & Skills
- Experience: Minimum of [3-5] years of substantive legal experience specializing in corporate transactional work, legal operations, or corporate compliance.
- Education & Credentials:
- For Attorney Applicants: Juris Doctor (JD) from an accredited law school and an active state bar license in good standing.
- For Paralegal Applicants: Bachelor’s degree and/or an ABA-approved paralegal certificate with demonstrated corporate experience.
- Operational Skills: Exceptional proficiency with legal technology tools, contract databases, and compliance tracking/spreadsheets.
- Vendor & Partner Management: Proven ability to manage relationships and project pipelines with senior management, external law firms and vendors smoothly.
- Working Style: Highly organized, meticulous attention to deadlines, and an ability to thrive independently in a [80%] remote workspace.