Payroll, Benefits & Compliance Specialist
Key details
- Location
- Southfield, MI, United States
- Work style
- Onsite
- Level
- Mid level
- Job type
- Full-time
- Experience
- 3–6 yrs
- Function
- People / HR & Recruiting
- Focus area
- other
- Posted
- Yesterday
Skills
About the role
Payroll, Benefits & Compliance Specialist
Location: Southfield, MI
Employment Type: Full-Time | On-Site
Department: Human Resources
Reports To: Human Resources Director
Support the People and Compliance Operations That Power EPIC Health
Position Overview
EPIC Health is a growing, multi-site healthcare organization operating across multiple states. We seek an experienced, hands-on Payroll, Benefits & Compliance Specialist who can independently run multi-state payroll, administer employee benefits, and establish compliant payroll operations as the organization expands into new states. This is an execution-focused role requiring direct ownership of payroll accuracy, state registrations, deadlines, and employee support.
Core Responsibilities — Payroll & State Expansion
- Independently process, review, reconcile, and finalize recurring multi-state payroll; validate earnings, overtime, PTO, bonuses, deductions, reimbursements, garnishments, and employee changes.
- Lead payroll setup for new entities and expansion into additional states, including state employer/payroll tax registrations, withholding accounts, State Unemployment Insurance (SUI) accounts and rates, and related agency requirements.
- Coordinate with payroll providers, Finance, and state agencies to configure tax jurisdictions, verify setup, address notices, and support accurate, timely filings and remittances.
- Monitor state and local wage-and-hour, pay frequency, final pay, paid leave, and payroll tax requirements; maintain registration and filing calendars.
- Investigate discrepancies, reconcile payroll reports and tax-related issues, maintain audit-ready records, and resolve employee payroll inquiries.
Benefits Administration
- Administer medical, dental, vision, life, disability, retirement, and other benefit programs, including new-hire enrollment, qualifying life events, terminations, and annual open enrollment.
- Reconcile payroll deductions, benefit eligibility, carrier invoices, and employee/employer contributions; coordinate corrections with brokers, carriers, and payroll vendors.
- Provide clear employee guidance and support benefits compliance and required reporting, including applicable ACA, COBRA, ERISA, and HIPAA requirements.
Compliance, Systems & HR Operations
- Maintain accurate records in ADP Workforce Now and related HR/benefits platforms; prepare Excel reconciliations, audits, reports, and process documentation.
- Support onboarding, offboarding, employee status changes, I-9 processes, and applicable federal, state, and local compliance obligations.
- Identify compliance risks, maintain SOPs and deadlines, support audits, and partner with HR leadership and Finance on process improvements.
Required Qualifications — Must Have
- At least 3 years of directly relevant payroll and benefits experience, including hands-on responsibility for running payroll across multiple U.S. states.
- Demonstrated experience establishing payroll for a new state or legal entity, including state withholding and SUI registration/setup and coordination of related payroll tax accounts and requirements.
- Practical benefits administration experience covering enrollment, life events, payroll deductions, reconciliation, and broker/carrier coordination.
- Working knowledge of multi-state payroll taxes, wage-and-hour requirements, and payroll compliance; ability to research and apply state-specific rules.
- Strong Excel skills, accuracy, discretion, problem-solving ability, and proven success meeting strict payroll and compliance deadlines.
- Bachelor’s degree in HR, Accounting, Business, or related field, or an equivalent combination of education and experience.
Preferred Qualifications
- Hands-on ADP Workforce Now experience; familiarity with benefits administration platforms.
- Experience in healthcare, multi-site organizations, or fast-growing businesses; payroll system implementations or entity integrations.
- SHRM-CP, PHR, CPP, or other relevant professional certification.
Why EPIC Health?
Help build scalable payroll, benefits, and compliance processes in a growing healthcare organization. EPIC Health offers competitive compensation, medical/dental/vision coverage, disability and life insurance, a 401(k) plan, paid time off and holiday pay, and professional development opportunities.
Apply to join EPIC Health. Learn more at www.epichs.org. Background checks are required for this role. Applications are accepted until the position is filled.
Why Join EPIC Health?
At EPIC Health, you’ll have the opportunity to support a growing healthcare organization while helping build the payroll, benefits, and compliance infrastructure needed to support our employees and continued expansion.
What We Offer
- Competitive compensation
- Medical, Dental, and Vision benefits
- Disability and Life Insurance
- 401(k) Retirement Plan
- Paid Time Off and Holiday Pay
- Professional development and ongoing training
- Supportive, collaborative, and team-oriented environment
- Opportunity for career growth within a rapidly expanding healthcare organization
Ready to Make an Impact?
If you’re an experienced payroll and HR professional who enjoys solving problems, maintaining compliance, and improving processes, we’d love to hear from you.
Apply today and join EPIC Health as we continue building a stronger foundation for our growing organization.
Visit www.epichs.org to learn more about EPIC Health.
Background checks are required for this role.
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