Payroll Specialist

Company Overview:

Hillwood, a Perot Company, is a premier real estate investment and development company founded on a culture of integrity, respect, excellence and teamwork. The company is a full-service real estate developer, investor and advisor focused on developing opportunities for investors, partners and communities around the world. See additional details at www.hillwood.com.

Position Summary:

Hillwood is currently looking to hire a qualified Payroll Specialist to join our growing Human Resources team at our Dallas, Texas Headquarters. The Payroll Specialist will be responsible for multi-location payroll processing, reconciliation, and data maintenance, providing general payroll support to employees, and assisting with special assignments.

This individual should have a strong understanding of payroll processes, proficiency in commonly used applications, and a high level of professionalism, reliability, and dependability. A keen attention to detail, commitment to exceptional customer service, and a proactive, team-oriented mindset are essential. The ideal candidate is highly organized, capable of managing multiple priorities, and takes pride in producing accurate, timely payroll with a strong sense of accountability.

This is a fully in-office position at Hillwood’s Turtle Creek headquarters. There may be some flexibility in schedule following training, based on business needs and the payroll schedule. This position offers an opportunity to continue developing payroll expertise and grow professionally within the Human Resources team.

Responsibilities:

Payroll Processing & Administration

• Analyze, input, process, and audit weekly, semi-monthly, monthly, and interim payrolls across multiple entities and locations.
• Process commissions and incentive bonus payments on one-off, bi-weekly, monthly, quarterly, and annual schedules.
• Enter and maintain accurate employee payroll and benefits data within HRIS (UKG Pro).
• Process voluntary deductions, including direct deposits, healthcare deductions, and 401(k) contributions.

Timekeeping & Data Accuracy

• Perform timesheet reconciliation, ensuring accuracy and proper categorization of standard and exception hours.
• Review payroll data for discrepancies and assist in resolving issues in a timely manner.
• Maintain accurate and up-to-date employee records and payroll documentation.

Compliance & Garnishments

• Process involuntary deductions, including federal and state tax levies, child support orders, and creditor garnishments, in accordance with applicable requirements.
• Assist with researching payroll-related regulations and tax requirements across multiple states.
• Ensure payroll activities align with federal, state, and local compliance requirements.

Accounting & Reconciliation

• Assist with general ledger postings and payroll account reconciliations.
• Support month-end and year-end close processes related to payroll.
• Partner with Accounting to help ensure alignment between payroll and financial reporting.

Employee Support & Customer Service

• Respond to employee inquiries related to payroll in a timely, accurate, and professional manner.
• Provide information and assistance regarding payroll processes, deductions, and pay-related issues.
• Maintain confidentiality while delivering exceptional internal customer service.

Onboarding & Documentation

• Collect and review new hire paperwork for system entry and ensure accurate payroll setup.
• Maintain organized and compliant filing of payroll documentation.
• Coordinate with the broader HR team to support a seamless onboarding process.

Systems & Process Improvement

• Utilize payroll systems, including UKG Pro, to maintain data integrity and support efficient workflows.
• Identify opportunities to improve payroll processes and increase efficiency.
• Assist with system testing, upgrades, and implementations as needed.

Additional Duties

• Assist with payroll-related projects and reporting requests.
• Perform other duties as assigned.

Required Skills and Abilities:

• Effective written and verbal communication skills, strong interpersonal skills, and proficiency with common computer applications.
• Demonstrated analytical and quantitative abilities, with the ability to review payroll data and identify discrepancies.
• Problem-solving skills, including the ability to identify issues, gather relevant information, and assist in developing appropriate resolutions.
• Professionalism and integrity, including the ability to maintain confidentiality, work effectively with others, and demonstrate a positive, team-oriented attitude.
• Strong customer service skills, with the ability to respond to requests promptly and professionally.
• Planning and organizational skills, including the ability to prioritize tasks, manage deadlines, and maintain accurate paper and electronic records.
• Adaptability and the ability to manage competing demands while adjusting priorities as needed.
• Strong attention to detail and commitment to accuracy, timeliness, and consistent follow-through.
• Willingness to learn, accept feedback, and continue developing payroll knowledge and technical skills.

Education and Experience:

• Bachelor’s degree preferred; equivalent relevant education and experience may be considered.
• Approximately 3–5 years of hands-on payroll processing experience, preferably in a multi-state, multi-entity environment.
• Familiarity with end-to-end payroll processes, including payroll preparation, reconciliation, deductions, and employee data maintenance.
• Experience with UKG Pro/UltiPro or a comparable payroll system preferred.
• Proficiency in Microsoft Office products, particularly Excel, preferred.
• Payroll certification or specialized payroll training preferred.
• Professional working proficiency in Spanish highly preferred to support effective engagement and communication across a diverse employee population.

Benefits Highlights:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Vacation time
• Sick time
• Holidays
• Paid family caregiver leave
• Mental health and wellness resources
• Life Insurance
• Disability Insurance
• 401(k) with company match
• Tuition assistance
• Additional programs to support Associates and their families

EEO STATEMENT:

Hillwood is committed to providing Equal Opportunity in Employment to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.