People & Workplace Operations Specialist

Are you an HR professional looking for a high-impact role where you combine hands-on people operations with office management and administrative tasks across a fast-growing, international team?

We’d love to hear from you!

We are looking for a proactive, detail-oriented People & Workplace Operations Specialist to support all departments as the operational backbone of our Türkiye team and İzmir office.

The Role 

In this role, you will be the HR Manager’s operational right hand, balancing core HR administration with workplace management. You will translate team needs into streamlined, dependable day-to-day workflows. 
As a specialist you will:  

• Manage Office Facilities & Compliance: Serve as the primary point of contact for building management and technical contractors. Keep our physical R&D space organized, compliant, and inspection-ready at all times.
  
  
• Maintain Health, Safety & Teknopark Compliance: Partner with our occupational health and safety provider (OSGB) to schedule medical checkups, safety trainings, emergency drills, and certification tracking. Maintain accurate personnel records to support Technology Park (Teknopark) R&D incentive reporting.
  
  
• Handle Official Administrative Workflows: Complete on-the-ground administrative errands and interface directly with local public and regulatory offices (SGK, tax offices, etc).
  
  
• Drive End-to-End HR Operations: Track monthly leave/time-off balances, and administer employee benefits, private health insurance, and BES (private pension) enrollments.
  
  
• Elevate the Employee Experience: Own the onboarding and offboarding lifecycle—from first-day desk setup and welcome kits to equipment recovery.  Coordinate workplace culture & events; help plan and execute team celebrations, milestone recognitions, birthdays, happy hours, and company-wide gatherings under the guidance of the HR Manager.
  
  
• Oversee Procurement & Inventory: Maintain asset inventories and hardware assignment logs. Collect vendor quotations, review administrative invoices, and route them internally for approval. Coordinate hardware and equipment shipments to remote colleagues across Türkiye, Germany, and the US; tracking customs and delivery milestones alongside accounting. Arrange lodging, transport, and temporary workspace logistics for visiting international teammates.

Working Schedule & Location: Full-time commitment based in İzmir is expected. Regular on-site presence at our İzmir office is required to manage physical office operations, facility inspections, and local logistics, alongside supporting remote colleagues across Türkiye and globally.

Desired Skills and Experience:

• University or associate degree (any field; HR, business or industrial relations is a plus)
  
• Highly organized, proactive, and structured; comfortable to take full ownership of physical and administrative tasks independently and seeing them through to completion.
• At least 3 years of experience in HR operations, office administration or office management; startup or tech experience is a plus
  
• Working knowledge of Turkish social security, labor law and payroll processes or willing to learn
  
• Solid written and verbal English skills (B1/B2 level minimum) with the clarity and confidence to collaborate daily with international colleagues across Europe and the US.
• Proven experience handling sensitive employee data and confidential documentation with care, integrity, and privacy standards.
  
• Practical experience with international shipping/customs coordination, travel booking, and overseeing external service providers or facility contractors.
  
• (Preferred): Prior experience navigating administrative, personnel, or reporting procedures inside a Turkish Technology Development Zone (Teknopark) or R&D center.
  
  
  

About Us

SCW.AI by Supply Chain Wizard, a two-time Inc. 5000 honoree and a Gartner Cool Vendor in Supply Chain Execution Technologies, is an innovative Software-as-a-Service (SaaS) firm and a global leader specializing in digital factory and digital supply chain solutions. SCW partners with manufacturers in designing, developing and implementing scalable digital solutions using state-of-the-art technologies such as IoT, Artificial Intelligence and Machine Learning through its cloud platform to enable end-to-end digital supply chain transformations in life sciences, pharmaceutical and consumer goods industries. SCW.AI is dedicated to adding sustainable value through data-driven decision-making from shopfloors to executive boardrooms. 

In November 2022, SCW.AI raised a $10M Series A venture funding round led by Atlanta-based venture capital firm, Panoramic Ventures. Among other investors participating in the round are Sabanci Ventures (Corporate Venture Capital arm of Sabanci Holding) and Birthing of Giants (14 of the CEO members of the preeminent Leadership Fellowship Program).

The diversity of investors who took part in this round including venture capital, private equity, strategic, corporate and angel investors demonstrates a strong support for SCW.AI's vision in helping manufacturers achieve fully digital, highly automated and self-driving factories, which will enable the long-term objective of developing self-learning and self-driving supply chains.

In 2022, SCW.AI by Supply Chain Wizard has been Certified™ Great Place to Work® and named on the list of “Top 10 Best Workplaces in Information Technology - Turkey 2022”. This is the Great Place to Work to grow your career.

Learn more about us at:
https://scw.ai/
https://www.linkedin.com/company/scw-ai-by-supply-chain-wizard/