Personal Assistant

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Job Purpose: The Personal Assistant (PA) to Chairman & Promoter's Office is responsible for providing comprehensive support, including managing an active calendar of appointments, handling correspondence, and coordinating travel arrangements. The PA will act as a key point of contact for internal and external stakeholders, exercising sound judgment and professionalism to manage sensitive and confidential matters. This role requires proactive problem-solving, strong organizational skills, and the ability to work in a fast-paced environment.

PA - Chairman & Promoter's Office

Calendar and Schedule Management:

Manage the executive’s daily schedule, including setting up meetings, appointments, and events.

Coordinate with internal and external stakeholders to confirm appointments and ensure time is effectively utilized.

Anticipate needs and proactively adjust the calendar for urgent matters or changes in priorities.

Travel Coordination:

Plan and coordinate complex travel arrangements for both domestic and international trips, including flights, accommodation, ground transportation, and itinerary details.

Prepare comprehensive travel documentation, including agendas, travel itineraries, and any required materials for meetings.

Meeting and Event Support:

Organize and prepare for meetings by creating agendas, collecting documents, and recording minutes.

Manage logistics for events, including conference rooms, AV setup, refreshments, and other necessary arrangements.

Follow up on action items from meetings to ensure timely completion and provide reminders.

Document and Communication Management:

Draft, review, and distribute various communications such as emails, letters, and reports on behalf of the executive.

Screen and respond to incoming correspondence and phone calls, prioritizing and redirecting as necessary.

Maintain and organize confidential files, records, and important documents, ensuring easy access when required.

Stakeholder Liaison:

Serve as a point of contact between the executive and staff, clients, and other stakeholders, ensuring timely and effective communication.

Coordinate with other departments and teams to facilitate the flow of information and ensure all relevant parties are informed of developments and decisions.

Administrative and Personal Support:

Handle expense reporting, including processing receipts, tracking expenses, and coordinating reimbursements.

Provide personal support as needed, including but not limited to household arrangements, appointments, or other personal tasks.

Maintain a well-organized workspace for the executive, ensuring all office supplies and materials are readily available.

Key Stakeholders - Internal

Business Head

Department Heads

Key Stakeholders - External

Key Stakeholders - External:

Vendors / Contractors

Media

Educational Qualification:

Bachelor's Degree

Work Experience (Range of years):

Work Experience(Range of years):

5-7 Years

Preferred Industry:

Experience in similar roles.