Personal Assistant - Legal

Job Family Group:

Business Support Group

Job Description:

About us 

Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility, we need new talent to pursue commercial opportunities, fueled by world-class insight and expertise. We’re always striving for more innovative digital solutions, sustainable outcomes and closer collaboration across our company and beyond, and you could be part of that too. Together we continue to grow as the world’s leading energy company! 

Personal Assistant- Legal

Role Purpose 

We are seeking a highly organized, proactive Personal Assistant to provide comprehensive administrative support to Upstream and P&C Legal leaders. This role helps ensure efficient department operations and effective collaboration with team members and bp’s internal and external stakeholders.

 

Key Accountabilities 

• Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring timely and efficient execution.
• Manage expense reports, invoices, and other financial administrative tasks accurately and efficiently.
• Act as a point of contact for internal and external stakeholders, skillfully managing inquiries, filtering information, and directing communications appropriately.
• Prepare, proofread, and format a variety of documents, presentations, and correspondence with meticulous attention to detail and accuracy.
• Organize and maintain files, databases, and information systems, ensuring confidentiality and easy retrieval of critical information.
• Proactively anticipate needs and provide administrative support to enhance the productivity and effectiveness of the legal professionals supported.
• Collaborate effectively with other administrative staff to ensure seamless operational flow within the legal team and to support broader organizational objectives.
• Demonstrate initiative in identifying and implementing process improvements to optimize administrative workflows within the legal department.
• Foster a positive and collaborative working environment through excellent interpersonal skills and a solutions-oriented approach. 

Requirements 

• Proven experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines under pressure.
• Outstanding written and verbal communication skills, with a strong command of grammar and professional etiquette.
• Strong Collaboration and team-working skills, with a willingness to support colleagues and contribute to shared goals.
• Proven capacity for Problem Solving and critical thinking, with the ability to anticipate issues and propose effective solutions.
• High level of integrity and discretion, particularly when handling confidential and sensitive legal information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management systems.
• A proactive and self-motivated approach, coupled with strong Self-Awareness and a commitment to continuous improvement.
• Ability to demonstrate Courage in raising concerns or suggesting improvements.
• Experience in Stakeholder Engagement and Stakeholder Management, with the ability to build and maintain positive relationships.
• A creative and innovative mindset, seeking out new and better ways to perform tasks and support the team.
• A commitment to Excellence in all aspects of work, striving for high-quality outcomes.
• Demonstrable Listening skills, understanding and responding effectively to the needs of others.
• Experience in Knowledge Sharing, contributing to a learning environment within the team. 

 

Why join BP 

At BP, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. 

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others

Travel Requirement:

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

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Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.