Planned Maintenance Coordinator

Recruiting Opportunity Closes: 11.19.2026

Hourly Wage: $25.00

Hours Per Week: 29

Status: Non-Exempt / Part Time

Number of Positions: 1

Department: Property

Position Title: Planned Maintenance Coordinator

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to: Planned Maintenance Coordinator , or https://tinyurl.com/2n9yvzxe

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Amy Hughes at amy.hughes@usw.salvationarmy.org or call (503) 794-3289. Ms. Hughes is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Donna Campagnolo.

-----------------------------------------------------------------------------------------------------------------------------------------------------

Education and Work Experience:

• Education: High school diploma or GED.
• Work/Professional Experience: A minimum of 3 years office or administrative role.
• Experience with property maintenance or commercial inspections preferred.
• Understanding of basic property maintenance preferred.
• Understanding of basic property equipment preferred.
• Bilingual English/Spanish beneficial.
• Requires strong ability with Microsoft Office (including MS Word, Excel, Outlook, and PowerPoint).
• Working knowledge of integrated database applications and ability to use new software programs, including proprietary Salvation Army programs, with basic training.
• Valid driver’s license and ability to drive a Salvation Army vehicle to sites in the Portland Metro area. The Salvation Army requires a minimum of three years’ driving experience.

Scope of Position:

To perform a variety of duties for the department and department director, focusing on planned maintenance awareness and scheduling for both commercial and residential buildings, using UpKeep software in support with THQ Property Department; to coordinate functions in support of the department’s goals and objectives; to provide information and assistance to The Salvation Army’s corps, centers, vendors, and risk management personnel.

Knowledge, Skills and Abilities Required:

• Ability to learn detailed procedures and operations.
• Skill to apply procedures appropriately and effectively, following The Salvation Army policy.
• Strong organizational skills.
• Ability to work independently and make decisions based on general instructions and established procedures.
• Ability to prioritize and address projects, which may conflict, in a time-sensitive manner.
• Ability to analyze problems and to reach acceptable workable solutions; ability to implement solutions and bring projects to fruition.
• Strong communication skills.
• Ability to interact with co-workers, management, leadership, and the general public in a positive, productive manner.
• Ability to maintain confidentiality and sensitivity of information.
• Ability to present oneself in a professional manner.

Essential Functions:

1. Responsible for learning Upkeep® software (computerized maintenance management system), tailored to The Salvation Army.
2. Work with THQ Property Department liaison to maintain UpKeep® for the division, editing sites and personnel as needed.
3. Act as the primary liaison for UpKeep® roll out and ongoing usage in the field.
4. Train field officers and staff in the addition of assets, work orders, receipts, invoices, and other vital data.
5. Develop planned maintenance calendars per site based on equipment manuals and historical data, setting email reminders for the site.
6. Schedule reserve studies when needed and extrapolate data from the report to incorporate into the planned maintenance calendar.
7. Perform annual property inspections within the Portland Metro Area.
8. Provide feedback to field officers and staff on inspection findings; give recommendations for concerns, needed repairs, vendor contacts.
9. Maintain reports, schedules, vendors, and other necessary information on shared network.
10. Provide continued training and support to the field concerning the importance of preventive maintenance and key inspection points.

Working Conditions:

May require long periods of sitting at a desk using a personal computer and telephone. Able to walk, sit, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis. Must occasionally lift and move up to 25, usually file boxes.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, hand, or feel objects, tools, or controls; to talk or hear; reach with hands and arms.

Specific vision abilities required by this job include close vision and distance vision.

Works on many projects at once with interruptions and noise from ringing telephones, printers, copiers, and walk-in traffic, multiple deadlines, and competing priorities. Frequent phone and in-person contact with people from diverse backgrounds who may be angry, hostile, confused, or frustrated.

Organizes projects, sets priorities, calculates, catalogues, inspects, analyzes, plans, comprehends, and cooperates with others, etc.

Work with minimum supervision and work involves a high degree of independence. May be required to make independent decisions that may involve unique or unusual situations and/or complex issues and dealing with demanding requests and/or timelines.

Regular and punctual attendance are essential functions of this position.

This position has access to confidential and private information. It is essential that confidentiality and privacy be observed.

MISCELLANEOUS:

The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

In any position with The Salvation Army, it is impossible to predict the many requests and assignments that can and will be made on an employee. Flexibility and a cooperative spirit are crucial characteristics of the person who holds this important position and for the successful operation of Salvation Army services. The Salvation Army reserves the right to revise or change job duties and responsibilities as the need arises.

Its facilities and vehicles provide a smoke and drug free work environment for all employees and volunteers.

Supervisor: Divisional Property Director