Practice Group Coordinator - Dallas
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Key details
- Location
- Dallas, TX, United States
- Work style
- Onsite
- Level
- Mid level
- Experience
- 3–6 yrs
- Function
- Operations & Strategy
- Focus area
- other
- Posted
- 2w ago
Skills
business developmentcrmdocument managementexcellogisticsmicrosoft 365microsoft wordoutlookpowerpoint
About the role
About Winstead
Winstead’s Practice Groups are organized to be client-facing, rapidly adjusting to market dynamics. Each Practice Group consists of shareholders, associates and other team members strategically placed to provide the bundles of services associated with the group.
Position Summary
The Practice Group Coordinator provides administrative, operational, and project-management support to one or more Practice Groups, working closely with Practice Group Leaders (PGLs), attorneys, and Firm administrative teams. The role is designed to keep the group's day-to-day operations running smoothly so attorneys can focus on client service and legal strategy.
Key Responsibilities
Practice Group Operations & Administration
Serve as a central point of coordination for the assigned Practice Group(s), attend meetings, develop agendas, follow-up on action items and internal communications.
Support the PGL in executing the group's business plans and preparing regular reporting.
Track group deadlines, deliverables, and initiatives, and follow up to ensure completion.
Knowledge, Forms & Systems Management
Help maintain the group's forms, manuals, templates, and systems, supporting the PGL's training and communications concerning professional development and marketing.
Maintain practice group resources, rosters, and internal databases while adhering to the highest standards of confidentiality and professionalism.
Training & Professional Development Support
Coordinate logistics for group training, onboarding, and CLE programming, supporting the goal to ensure that associates and paralegals in the Practice Group receive proper training in the related substantive fields and in the knowledge of the industries in which the Practice Group services clients.
Business Development & Marketing Support
Assist with updating and maintaining practice group and individual attorney resumes, experience lists, and databases and budget.
Support pitch, proposal, and marketing material preparation in coordination with the firm's marketing team.
Recruiting & Lateral Integration Support
Provide administrative support to the group's recruiting and lateral integration activities.
Financial, Billing & Intake Coordination
Coordinate activities with billing, intake, and collections teams, consistent with the Firm's billing and collection policies and procedures; the Firm's Client intake, engagement letter, retainer and conflict policies and procedures; and the approval of special billing arrangements.
Help monitor group workloads, matter status, and reporting in support of the PGL.
Qualifications
Required
Bachelor's degree or an equivalent combination of education and relevant experience.
3+ years of administrative, coordinator, or project-management experience, preferably in a law firm or professional services environment.
Excellent written and verbal communication skills and strong attention to detail.
Advanced technology proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
Ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.
Preferred
Prior experience supporting attorneys, practice groups, or department leadership.
Familiarity with document management, time/billing, and CRM/experience-management systems.
Experience managing complex administrative tasks with an in-depth understanding of law firm practice.
Reporting Relationship
The Practice Group Coordinator reports to the assigned Practice Group Leader(s) and coordinates closely with Department Heads, firm administration, marketing, recruiting, and accounting/billing teams.
Core Values
The successful candidate will embody Winstead's Core Values: Teamwork, Excellence, Personal Growth, Respect, Integrity, Dependability, Intensity, and Service Commitment.
Winstead’s Practice Groups are organized to be client-facing, rapidly adjusting to market dynamics. Each Practice Group consists of shareholders, associates and other team members strategically placed to provide the bundles of services associated with the group.
Position Summary
The Practice Group Coordinator provides administrative, operational, and project-management support to one or more Practice Groups, working closely with Practice Group Leaders (PGLs), attorneys, and Firm administrative teams. The role is designed to keep the group's day-to-day operations running smoothly so attorneys can focus on client service and legal strategy.
Key Responsibilities
Practice Group Operations & Administration
Serve as a central point of coordination for the assigned Practice Group(s), attend meetings, develop agendas, follow-up on action items and internal communications.
Support the PGL in executing the group's business plans and preparing regular reporting.
Track group deadlines, deliverables, and initiatives, and follow up to ensure completion.
Knowledge, Forms & Systems Management
Help maintain the group's forms, manuals, templates, and systems, supporting the PGL's training and communications concerning professional development and marketing.
Maintain practice group resources, rosters, and internal databases while adhering to the highest standards of confidentiality and professionalism.
Training & Professional Development Support
Coordinate logistics for group training, onboarding, and CLE programming, supporting the goal to ensure that associates and paralegals in the Practice Group receive proper training in the related substantive fields and in the knowledge of the industries in which the Practice Group services clients.
Business Development & Marketing Support
Assist with updating and maintaining practice group and individual attorney resumes, experience lists, and databases and budget.
Support pitch, proposal, and marketing material preparation in coordination with the firm's marketing team.
Recruiting & Lateral Integration Support
Provide administrative support to the group's recruiting and lateral integration activities.
Financial, Billing & Intake Coordination
Coordinate activities with billing, intake, and collections teams, consistent with the Firm's billing and collection policies and procedures; the Firm's Client intake, engagement letter, retainer and conflict policies and procedures; and the approval of special billing arrangements.
Help monitor group workloads, matter status, and reporting in support of the PGL.
Qualifications
Required
Bachelor's degree or an equivalent combination of education and relevant experience.
3+ years of administrative, coordinator, or project-management experience, preferably in a law firm or professional services environment.
Excellent written and verbal communication skills and strong attention to detail.
Advanced technology proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
Ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.
Preferred
Prior experience supporting attorneys, practice groups, or department leadership.
Familiarity with document management, time/billing, and CRM/experience-management systems.
Experience managing complex administrative tasks with an in-depth understanding of law firm practice.
Reporting Relationship
The Practice Group Coordinator reports to the assigned Practice Group Leader(s) and coordinates closely with Department Heads, firm administration, marketing, recruiting, and accounting/billing teams.
Core Values
The successful candidate will embody Winstead's Core Values: Teamwork, Excellence, Personal Growth, Respect, Integrity, Dependability, Intensity, and Service Commitment.