Pre-Clerkship Course Coordinator

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, any combination of higher education and/or administrative experience in a healthcare setting totaling four (4) years may be considered. One (1) year of full-time administrative experience in a healthcare setting. Experience working with Microsoft Word and/or Excel. Experience maintaining spreadsheets, data-entry, navigating electronic medical records and/or databases. Experience working with Learning Management Systems (e.g. Canvas, Blackboard, Moodle, D2L/Brightspace).

Preferred Qualifications:

Familiarity with accessibility standards (e.g. WCAG, Section 508) and universal design for learning (UDL) principles. Experience with instructional design or eLearning development. Basic knowledge of HTML, CSS, or multimedia editing tools. Prior experience in higher education or corporate training environments.

Brief Summary Description:

The RSOM UGME Department is seeking a detail-orientated and creative Course Coordinator to support the management and delivery of engaging courses withing our Learning Management System (LMS). The Course Coordinator will collaborate with faculty, the instructional designer, and Dean's office staff to support, coordinate, upload, organize, and manage course content, ensuring a seamless learning experience for students. This role requires strong technical skills, attention to detail, and the ability to balance multiple projects.

Key Responsibilities:

LMS Support

• Build and maintain courses in the LMS, ensuring accurate setup, organization, and accessibility of all materials.

• Upload, format, and organize course content including syllabi, readings, videos, assignments, and grades.

• Work with the instructional designer and faculty to ensure course design aligns with best practices in pedagogy and accessibility.

• Test and troubleshoot course components (e.g. multimedia, interactive activities) to ensure functionality.

• Monitor course content for accuracy, consistency, and compliance with institutional standards, LCME requirements, and accessibility guidelines.

• Ensure that all courses have properly written objectives which align with institutional objectives. - Assist with migrating and updating courses.

• Assist instructional designer with documenting processing and maintaining course-building guidelines for consistency across programs.

Support with Course Coordination and Scheduling

• Contacting course faculty to coordinate lecture schedule.

• Coordinate with the course director to schedule learning activities.

• Assist with the coordination of active learning activities.

• Setting up classrooms.

• Creating small groups.

• Printing handouts.

• Zoom scheduling.

• Setting up an Audience Response System.

• Provide support for faculty using educational technologies.

• Coordinate and organize course examinations.

• Monitor attendance for mandatory sessions.

Support with Development/Design of Course Materials

• Assist course director and other instructors with design of PowerPoint presentations and handouts. - Assist course directors with editing recorded lectures.

• Ensure that course materials meet accessibility standards.

Admin Support to Office of UGME

• Assist instructional designer with Echo360 lecture capture tool.

• Assist instructional designer with ExamSoft examination tool.

• Liaison between course director and UGME.