Program Committee & Governance

Objective of Job

1. Drive Committee Governance, Pre-Steering & Execution

• Build and maintain the committee landscape, including mandate, scope, membership, governance rules, cadence, and interfaces.

• Own pre-steering and end-to-end execution: annual calendar, agenda planning, stakeholder alignment, input collection, pre-read quality assurance, meeting coordination, minutes, decision log, and action register.

• Independently resolve open questions and factual issues with responsible departments; ensure completeness and quality of all dion materials.

• Establish common templates, status logic, escalation paths, and a single source of truth; continuously improve committee effectiveness.

• Attend German-language meetings on behalf of the team; independently produce structured summaries of key outcomes and discussion points; consult with management on implications and required decisions; track and follow up on all resulting action items to ensure timely completion.

2. Board Member Committee Task Tracking

• Independently structure and formalize tasks and decisions from Board Member-related committees into clear owners, deliverables, milestones, and due dates.

• Independently track all action items to ensure timely completion, validate progress and closure evidence, and resolve or escalate overdue and blocked items.

• Maintain an auditable decision and action trail and independently produce concise status reports and escalation proposals.

• 3. Project Committee & Upward Reporting:

• Independently manage governance and end-to-end execution of strategic and operational projects with internal, global, and external partners.

• Consolidate progress, milestones, dependencies, risks, decisions required, and recovery actions into management-ready upward reporting.

• Ensure traceability from working-level facts to committee decisions and leadership communication

4.Executive Preparation, Program & Decision Support

• Independently deliver comprehensive preparation for senior-management events, meetings, and appointments, including self-authored briefings, talking points, decision papers, and discussion materials.

• Prepare concise presentations and management summaries in Chinese, English and German for executive and governance meetings.

• Conceptualize and implement management workshops, top-management events, and selected organizational-development initiatives.

• Independently execute assigned strategic workstreams and ensure cross-domain alignment across MB.OS, EEA, AI, infotainment, AD, and related initiatives

5.Stakeholder Coordination & Operational Excellence

• Independently manage relationships and communication with internal, global, and external stakeholders.

• Maintain repositories, trackers, contact networks, and governance documentation with accurate version control and confidentiality.

• Use digital, AI, and BI-enabled tools to improve workflow efficiency, reporting quality, transparency, and knowledge management.

Objective of Job

1. Drive Committee Governance, Pre-Steering & Execution

• Build and maintain the committee landscape, including mandate, scope, membership, governance rules, cadence, and interfaces.

• Own pre-steering and end-to-end execution: annual calendar, agenda planning, stakeholder alignment, input collection, pre-read quality assurance, meeting coordination, minutes, decision log, and action register.

• Independently resolve open questions and factual issues with responsible departments; ensure completeness and quality of all dion materials.

• Establish common templates, status logic, escalation paths, and a single source of truth; continuously improve committee effectiveness.

• Attend German-language meetings on behalf of the team; independently produce structured summaries of key outcomes and discussion points; consult with management on implications and required decisions; track and follow up on all resulting action items to ensure timely completion.

2. Board Member Committee Task Tracking

• Independently structure and formalize tasks and decisions from Board Member-related committees into clear owners, deliverables, milestones, and due dates.

• Independently track all action items to ensure timely completion, validate progress and closure evidence, and resolve or escalate overdue and blocked items.

• Maintain an auditable decision and action trail and independently produce concise status reports and escalation proposals.

• 3. Project Committee & Upward Reporting:

• Independently manage governance and end-to-end execution of strategic and operational projects with internal, global, and external partners.

• Consolidate progress, milestones, dependencies, risks, decisions required, and recovery actions into management-ready upward reporting.

• Ensure traceability from working-level facts to committee decisions and leadership communication

4.Executive Preparation, Program & Decision Support

• Independently deliver comprehensive preparation for senior-management events, meetings, and appointments, including self-authored briefings, talking points, decision papers, and discussion materials.

• Prepare concise presentations and management summaries in Chinese, English and German for executive and governance meetings.

• Conceptualize and implement management workshops, top-management events, and selected organizational-development initiatives.

• Independently execute assigned strategic workstreams and ensure cross-domain alignment across MB.OS, EEA, AI, infotainment, AD, and related initiatives

5.Stakeholder Coordination & Operational Excellence

• Independently manage relationships and communication with internal, global, and external stakeholders.

• Maintain repositories, trackers, contact networks, and governance documentation with accurate version control and confidentiality.

• Use digital, AI, and BI-enabled tools to improve workflow efficiency, reporting quality, transparency, and knowledge management.

Qualifications:

Education

• Bachelor degree or above in Business Administration, Industrial Engineering, Business Psychology, Innovation or Project Management, Computer Science, Software Development, Engineering, or a comparable field.

• Experience

• Several years of experience in committee management, governance, project management, PMO, or a comparable role with demonstrated ability to independently handle and complete complex tasks.

• Automotive, technology, or international matrix experience is preferred.

• A strong internal stakeholder network is an advantage.

• Strong proficiency in Microsoft 365 applications and business productivity tools.

• Experience in a multinational or matrix organization is an advantage.

• Good communication skills in Chinese, English and German.

Technical Skills

• Committee Governance Framework

• Board & Executive Committee Operations

• PMO Methodologies

• Program Tracking & Reporting

• Risk & Issue Management

• Meeting Minutes & Decision Documentation

• Governance Process & Compliance Management

• Microsoft Office Suite (Excel, PowerPoint, Word, Teams, SharePoint)

• Data Analysis and Reporting

Soft Skills

• Strong Ownership, Strong Organizational and Task Execution Skills

• Excellent Communication and Stakeholder Management

• Customer-Service and Solution-Oriented Mindset

• Strong Ownership and Accountability

• Attention to Detail and Accuracy

• Process Discipline and Compliance Awareness

• Problem-Solving and Issue Resolution Skills

• Ability to independently structure, manage, and complete multiple complex tasks under tight timelines

• Proactive Working Style

• Teamwork and Cross-Functional Collaboration

• Adaptability and Flexibility in Dynamic Environments

• Continuous Improvement Mindset

Nice to Have

• Experience supporting senior executives, Board Members, or executive committees.

• Experience in PMO, governance, or committee management.

• Familiarity with automotive software, MB.OS, AI, AD, or E/E architecture topics.

• Experience with Power BI, Microsoft Copilot, Power Automate, or other digital productivity tools.

• Experience working in a global, cross-cultural, and matrix organization.

Qualifications:

Education

• Bachelor degree or above in Business Administration, Industrial Engineering, Business Psychology, Innovation or Project Management, Computer Science, Software Development, Engineering, or a comparable field.

• Experience

• Several years of experience in committee management, governance, project management, PMO, or a comparable role with demonstrated ability to independently handle and complete complex tasks.

• Automotive, technology, or international matrix experience is preferred.

• A strong internal stakeholder network is an advantage.

• Strong proficiency in Microsoft 365 applications and business productivity tools.

• Experience in a multinational or matrix organization is an advantage.

• Good communication skills in Chinese, English and German.

Technical Skills

• Committee Governance Framework

• Board & Executive Committee Operations

• PMO Methodologies

• Program Tracking & Reporting

• Risk & Issue Management

• Meeting Minutes & Decision Documentation

• Governance Process & Compliance Management

• Microsoft Office Suite (Excel, PowerPoint, Word, Teams, SharePoint)

• Data Analysis and Reporting

Soft Skills

• Strong Ownership, Strong Organizational and Task Execution Skills

• Excellent Communication and Stakeholder Management

• Customer-Service and Solution-Oriented Mindset

• Strong Ownership and Accountability

• Attention to Detail and Accuracy

• Process Discipline and Compliance Awareness

• Problem-Solving and Issue Resolution Skills

• Ability to independently structure, manage, and complete multiple complex tasks under tight timelines

• Proactive Working Style

• Teamwork and Cross-Functional Collaboration

• Adaptability and Flexibility in Dynamic Environments

• Continuous Improvement Mindset

Nice to Have

• Experience supporting senior executives, Board Members, or executive committees.

• Experience in PMO, governance, or committee management.

• Familiarity with automotive software, MB.OS, AI, AD, or E/E architecture topics.

• Experience with Power BI, Microsoft Copilot, Power Automate, or other digital productivity tools.

• Experience working in a global, cross-cultural, and matrix organization.

Xingchi Tower, No. 399, Keqiao Road, Jinqiao, Pudong (CN201206B)
Xingchi Tower, No. 399, Keqiao Road,
Jinqiao, Pudong
Shanghai, 201206