Program Manager (HIV and TB)

TITLE: Program Manager (HIV and TB)
TEAM/PROGRAMME: GFATM/ HIV and TB LOCATION: Yangon, Head Office
Number of Position: 2
GRADE: NAT – 3 CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE
The post holder is responsible for technical assistance, quality assurance and management support and oversight of the sub-recipient’s grants, including activity implementation and fund use for both HIV and TB portion of the GFTAM grant, managed by Head of Program -HIV and TB (GFATM).
SCOPE OF ROLE:

Reports to: Head of HIV and TB Programs (GFATM)

Direct Reports: Two Senior Program Coordinators

Financial Approval: No financial approval

External Representation: Represent when required Save the Children’s thematic programme under GFATM to government, the UN and other international agencies.

Travel: Frequent (up to 6 days per month)

KEY AREAS OF ACCOUNTABILITY :

Under the guidance and with the support of Head of HIV and TB Programs (GFATM), the incumbent will provide-

Technical oversight
• Participate and provide input (policy advice, strategy of disease control, operational plan) to the National HIV & TB technical strategy groups and technical working groups
• Provide technical assistance to SRs not only on quality programming but also epidemiology and medical subjects to ensure that GFATM grants under GFATM are implemented in compliance with the national strategic guideline and treatment protocol and SC/GFATM expectations;
• Stay abreast of guidelines and ensure dissemination of and application of new guidelines and technical updates, among SRs.
Program Quality Improvement
• Ensure high quality, accessible information about the thematic programme is available for internal and external audiences (including current donors, Save the Children, potential funders, etc.)
• Monitor and provide direction to all HIV and TB SRs to ensure that project implementation is technically sound, of high quality in accordance with national standards, and scope and implementation of SR work plans, ensuring that projects are implemented in accordance to work plans, and that any change are programmatically sound.
• Monitor the HIV program implemented by Community-Based Organizations (CBOs) and prevention networks to make sure that prevention activities under community led organization is aligned with National Program Guidance and Standard.
• Strengthen community systems among Community-Based Organizations (CBOs) and community networks, with the objective of advancing their capacity and sustainability toward becoming community-led organizations, in collaboration with UNAIDS and other relevant technical partners.
• Strengthen linkage between community networks and SRs prevention program in collaboration with Community Feedback Mechanism to improve linkage to care and other quality indicators.
• Monitor the performance of Sub-Recipients (SRs) on a regular basis and provide technical support to strengthen program data management, ensuring accurate and timely reporting in DHIS2 and alignment with quarterly stock reports.

Program management
• Analyse results of SRs’ work plans and budget expenditure on quarterly basis, and make recommendation for management actions to Head of HIV and TB Programs (GFATM).
• Ensure effective and efficient management and optimal use of all resources in line with Save the Children’s and GFATM’s policies and guidelines.
• Explore opportunities for improvement to, and/or expansion of existing initiatives, and/or other initiatives in thematic area – particularly in relation to any future GFATM rounds engagement but also maintain close coordination and synergy with other HIV and TB responses from diverse funding sources. This will include ensuring that the activities of the Senior Program Coordinators under the management of the post holder are also aligned with these efforts.
• Incorporate lessons learned into the decision making process of recipients and donors with PR, LFA and Sub recipients.
• Work with finance and assist Head of HIV and TB Programs (GFATM) in completing PUDR for reporting to the GF and maintain support documentation on all decision points for LFAs review.
• Work with M&E and PSM, and assist Head of HIV and TB Programs (GFATM) in monitoring program implementation progress, achievement analysis, forecasting and consumption of commodities.
• Coordinate together with counterpart Program Manager in supporting program quality and development, in supervision and coaching of Senior Program Coordinators.
• Review proposed budget changes/ revision in relation to activities and recommend to Head of HIV and TB Programs (GFATM) for approval or disapproval with justifications.
• Ensuring that the activities of Senior Program Coordinators under the management of the post holder are also aligned with these efforts.

Management, supervision & support to SRs
• Monitor and provide direction to SRs to ensure that project implementation is technically sound, of high quality in accordance with national standards, and scope and implementation of SR work plans, ensuring that projects are implemented in accordance to work plans and are programmatically sound.
• Organize the collection of SR’s work plan and activity report submitted to National Program, review in term of relevance, budget, work plan.
• Review budgets, work plans and expenditures of SRs semi-annually and clarify variances on overspending and underspending and provide recommendations to GFATM SMT on any actions to be taken.
• Lead in organizing and participate in regular technical sessions with SRs for sharing technical updates.
• Organize regular monitoring and support visits to SRs’ project sites in collaboration with other PR teams.
• Participate in development of case studies and in conducting operational research by the PR to showcase good practices and successful achievements.

External representation and communication
• Represent Save the Children’s thematic programme under GFATM to government, the UN and other international agencies and donors to proactively coordinate implementation.
• Represent SC PR and provide substantive contributions in Technical Strategic Groups and Technical Working Group upon request by supervisors.
• Under the direction of the supervisor, ensure effective coordination with different functional departments across the GFTAM unit within Save the Children and conduct regular meetings to identify and address any key issues or challenges in a timely and systematic manner.

Child Safeguarding Responsibilities
• To ensure full understanding on the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct in accordance with the rules of the Child Safeguarding Policy, in both personal and professional lives – which includes reporting suspicions of child abuse.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in both personal and professional lives.
BEHAVIOURS (Values in Practice)

Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
PERSON SPECIFICATION

• MD/ MBBS is required. In addition, Master Degree in Public Health, Business Administration, Public Administration or other related area is strongly preferred.
• Minimum 5-7 years’ experience of steadily increasing seniority/level of responsibility including 3 years program management and technical experiences in the fields of HIV and TB.
• Prior supervisory experience required.
• Grants management experience preferred.
• Previous experience working on donor-funded projects preferred.
• Ability to analyse information, evaluate options and to think and plan strategically.
• Proven skills facilitating workshops or delivering training.
• In-depth understanding of updated national and international development issues related to TB (including MDR-TB), HIV prevention, care & treatment interventions, particularly clinical management of HIV

Communication and Technical Skills
• Excellent English communication skills, both written and verbal
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel and work in difficult environment according to travel requirements

Management:
• Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team.
• At least 3 years of management experience

General:
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.