Project Control Specialist II

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Primary Objectives / Responsibilities

Project Execution

• Provide specialist project control services for the support of the Worley project control system.
• Assist the Business Systems Group in the rollout of the project control system including initial configuration and contribution to training activities.
• Liaise with project teams to ensure the correct utilisation of the project control system based on project specific requirements and corporate guidelines.
• Project Set-Up - working with project management, system administration and document controls to develop a project set-up that facilitates both internal and external Project Services requirements).
• Planning/Scheduling - Provide Project Planning/Scheduling services to project teams to ensure that completion dates are being met.
• Cost Management/Control - Provide cost control services to project teams to ensure proper project cost management and profitability monitoring.
• Invoice Advice Reports - Verify & Approve Invoice Advice Reports before issuance to Finance.
• Project Analysis and Forecasting - Analyse costs/schedules and report on any anomalies, fluctuations, unusual occurrences or other spending concerns that could impact the project final cost forecast and expected completion date.
• Proposal Support - Provide Planning/Scheduling and cost estimation/commercial support for proposals.
• Interface Management - facilitating communication between and among Project-Managers, Discipline Leads, System Administrator and Document Controller.
• Take ownership of the cost control and ensure integrity of the data being processed, coordinate with Finance if required, prior to report submission to management or for the purpose of PCS/WPR meetings.
• Liaise with clients to clarify cost related issues and develop timely and meaningful monthly invoices. Ensure payment of invoices according to contract terms.

Project Deliverables

• Review and develop data interfaces for third party project systems, as required.
• Prepare and control Work Orders (WO).
• Implement financial controls including controlling authorisations of expenditure and cash flow projections.
• Project Updates – provide weekly progress-collection & updates; schedule updates; cost control & management; change order/variation management; cash flow status; subcontractor progress management; weekly upload of project data to Project Controls Database.
• Project Reporting - issue of internal weekly project status/productivity reports and Clients External progress reports - Preparation of monthly financial reports for the project. Also prepare other financial analysis as required on an adhoc basis
• Quality Control - ensuring projects are controlled, monitored, and documented according Project Services standards /specifications; conduct timely Project Controls audits on project level.

Worley, Vision, Purpose & Values

• Understands and communicates Worley’s Vision, Purpose & Values and translates the strategy into practical goals and objectives for self and team members.

Quality Assurance

• Work within the provisions and guidelines of the Quality Assurance systems.

Safety

• Responsible for personal safety and working within the Occupational Health & Safety procedures.
• Competent in implementing HSE in the design process, focuses on process safety and strives to use best practice.

Job Specific Knowledge:

• Demonstrate a visible and active commitment to HSE management and its associated requirements in a project environment.
• Demonstrated knowledge of engineering design, construction and project delivery.
• Knowledge and understanding of the application of the Worley Project Review (WPR) and Enterprise Management System (EMS).
• Knowledge and understanding of the application of the Worley core systems such as Oracle (finance and time sheeting), and Ecosys (Project Control).
• Responsible for understanding the complete scope of work and the project estimate, including sub-contractor’s work.
• Technical skills in Cost & Schedule Management, Earned Value & Change Management required.
• Good understanding of the commercial aspect of the project contract/procedure and the application to the cost management.
• Good knowledge and understanding of earned value forecasting and productivity/risk analysis for cost forecasts and contingency management.
• Ability to create/update cost and planning estimating/control methods and procedures to reflect the latest project execution philosophies.

Essential Competencies:

• Relating and Networking:
  • Relates well to people at all levels;
  • Establishes good relationships within and outside team;
  • Uses a range of interpersonal skills to effectively engage with people across the organisation.
  • Builds appropriate, constructive, and effective business relationships throughout the organization.
    
• Applying Expertise & Technology:
  • Applies specialist and detailed technical expertise;
  • Uses technology to achieve work objectives;
  • Develops job knowledge and expertise through continual professional development;
  • Demonstrates an understanding of different organisational departments and functions;
  • Keep up-to-date with the latest developments and technical innovations in the discipline;
  • Implements innovative solutions, technology advances, and methods to effectively deal with working out of sequence.
    
• Planning and Organising:
  • Sets clearly defined objectives;
  • Plans activities and projects well in advance and takes account of possible changing circumstances;
  • Manages time effectively;
  • Prioritises what needs to be done and has a sense of urgency about achieving outcomes.
  • Works with minimum supervision;
  • Monitors performance against deadlines and milestones;
  • Can organize information from many sources and retain as per the prescribed format and policies.
    
• Delivering Results and Meeting Customer Expectations:
  • Takes responsibility for customer satisfaction and solving customer problems/ issues.
  • Sets high standards for quality and quantity and monitors and maintains quality and productivity;
  • Understanding the types and the nature of the work we have across projects and the capabilities required for different types of projects.
  • Excellent customer focus and able to consistently meet Worley and its clients’ needs.
  • Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
  • Achieves results set by self and others, meets timelines, pushes to achieve stretch goals.
    
• Following Instructions and Procedures:
  • Appropriately follows instructions from supervisor without unnecessarily challenging authority;
  • Follows procedures and policies;
  • Keeps to schedules;