QSSR-RCB-HEAD OF LOCAL ORGANISING COMMITTEE (LOC)

RWANDA CONVENTION BUREAU

JOB TITLE: HEAD OF LOCAL ORGANISING COMMITTEE (LOC)

POSITION DETAILS

1. ABOUT THE ROLE

Rwanda will host the International Congress and Convention Association (ICCA) Congress from 24 to 27 October 2027, welcoming more than 1,500 business events professionals from around the world.

Rwanda Convention Bureau (RCB) invites applications from accomplished senior Meetings, Incentives, Conferences and Exhibitions (MICE) professionals to lead the Local Organising Committee (LOC).

The Head of LOC will provide overall leadership and serve as the principal coordinating authority among the ICCA international team, RCB, the Kigali Convention Centre and Rwanda’s events industry.

The 12-month contract will run from the date of signature until one month after the Congress.

2. KEY RESPONSIBILITIES

2.1. Governance and Coordination

• Serve as the principal day-to-day liaison among ICCA, RCB, the Kigali Convention Centre and key service providers.
  
• Establish and oversee the LOC governance structure, organogram, workstreams, escalation protocols and meeting calendar.
  
• Chair regular LOC and partner meetings.
  

2.2. Operational Planning

• Direct the development and implementation of the master operational plan and readiness tracker, encompassing venue operations, registration, delegate flow, accommodation, transport, signage, audiovisual production and staging, food and beverage, and delegate services.
  

2.3. Logistics and Supplier Management

• Oversee hotel room blocks, ground transport, airport logistics and venue readiness.
  
• Ensure effective supplier contracting and performance management in coordination with RCB procurement.
  

2.4. Programme and Delegate Experience

• Coordinate operational support for the Congress programme, speaker logistics, social and cultural activities, and delegate communications to ensure a high-quality participant experience.
  

2.5. Sponsorship and Partnerships

• Develop and execute a comprehensive sponsorship mobilisation and partnership strategy, including sponsor packages, fulfilment of contractual benefits and performance monitoring.
  

2.6. Risk Management and Readiness

• Lead the development of the risk management and contingency framework in collaboration with the relevant national authorities, including security, medical, protocol and immigration stakeholders.
  
• Direct operational testing, rehearsals and the final readiness review.
  

2.7. On-Site Leadership

• Exercise senior operational authority throughout the Congress, ensuring timely decision-making and escalating material issues to RCB leadership as appropriate.
  

2.8. Reporting and Close-Out

• Oversee budget monitoring.
  
• Submit monthly progress reports.
  
• Deliver a comprehensive final Congress report within one month of the event.
  

3. QUALIFICATIONS AND EXPERIENCE

3.1. Education and Professional Experience

Candidates must meet one of the following requirements:

• A Bachelor’s Degree accompanied by at least eight (8) years of relevant professional experience; or
  
• A Master’s Degree accompanied by at least four (4) years of relevant professional experience.
  

3.2. Relevant Operational Experience

Within the overall professional experience requirement stated above, candidates must have at least four (4) years of experience in event logistics, conference operations or hospitality operations.

This experience must include the proven delivery of major conferences or congresses, preferably involving 1,000 or more participants, with senior-level responsibility for operational delivery, multi-stakeholder coordination, supplier management and budget oversight.

3.3. Leadership of Large-Scale Events

Demonstrated experience leading the operations of an international conference or congress attended by more than 1,000 delegates, in the capacity of LOC Head, Operations Director, Congress Manager or an equivalent senior role.

3.4. Sector Knowledge

Knowledge of ICCA Congress standards is highly desirable. Experience within the African MICE market and familiarity with Rwanda’s events landscape will be considered significant assets.

3.5. Professional Certification

A recognised professional certification in events, project management or MICE is an advantage.

3.6. Language Proficiency

Fluency in English is essential. Proficiency in French and/or Kinyarwanda will be an advantage.

4. SKILLS AND COMPETENCIES

4.1. Leadership and Decision-Making

Demonstrated ability to provide clear direction, exercise sound judgement and make timely, well-reasoned decisions in complex and high-pressure operating environments.

4.2. Stakeholder Management and Communication

Excellent interpersonal and diplomatic communication skills when engaging with international partners, government entities and suppliers.

4.3. Financial and Vendor Management

Proven capabilities in budgeting, negotiation and vendor management.

4.4. Attention to Detail and Strategic Perspective

Strong attention to detail while maintaining a broader strategic perspective.

4.5. Availability and On-Site Presence

Full-time availability in Kigali, including on-site presence throughout the Congress.

Q-Sourcing Servtec is an equal opportunity employer.

Deadline: 25th October 2026. Only shortlisted candidates will be contacted. Solicitation will lead to disqualification.