Receptionist, Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Overall Role

Manage the daily operational integrity of the ECDC Sample Depot and warehouse facilities. This role combines hands-on inventory control, system data management, and rigorous Environment, Health, and Safety (EHS) compliance. You will ensure accurate stock levels through dynamic/static inventories, lead safety observations (BBS), and provide detailed data analytics to support cost-saving and operational efficiency initiatives.

 

 Inventory & System Management

• Execute daily warehouse movements, and dynamic SKU checks (~200/day) to maintain real-time inventory accuracy.
• Conduct monthly static inventories covering ~3,300 SKUs; identify discrepancies, investigate root causes, and adjust records accordingly.
• Manage document archiving operations, including processing inbound boxes, and outbound file retrievals for HR, Finance, and T&E departments.

EHS & Safety Leadership

• Lead daily site safety meetings and 5S audits (morning/afternoon shifts).
• Perform Behavior-Based Safety (BBS) observations (3-5 items/day) and log findings in the SOAR system.
• Organize weekly EHS safety meetings and maintain comprehensive meeting minutes.

Procurement & Material Coordination

• Compile monthly statistical reports on shipping volumes, weight, cubic meters, pickup frequency, and error rates.
• Prepare high-level PPT presentations analyzing waste disposal data, sample center metrics, and other project-specific KPIs.
• Handle exception tracking for EMS/DT orders and coordinate routine facility repairs.

Candidate Specification:

• Bachelor’s degree in Logistics, Supply Chain, Engineering, or related fields.
• 3+ years of experience in warehouse operations, inventory control, or facility management.
• Strong EHS knowledge:  Familiarity with BBS, 5S methodology, and safety audit protocols.
• Proficient in WMS (Warehouse Management Systems) and ERP tools; advanced Excel skills for data pivoting and reporting.
• Detail-oriented with strong analytical capabilities to interpret large datasets (SKU counts, volume stats).
• Ability to work in an active warehouse environment while maintaining high administrative standards.

Location:

On-site –Shanghai, China

Job Tags:

Administrative Support, Customer Support, Inventory Management, Mail Distribution, Multitasking, Recordkeeping, Safety Compliance, Spreadsheets, Vendor Communications, Work Order Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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