Registrar Operations Specialist
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Key details
- Location
- United States
- Work style
- Remote
- Level
- Mid level
- Job type
- Full-time
- Experience
- 2–5 yrs
- Function
- Operations & Strategy
- Focus area
- other
- Posted
- 3h ago
Skills
About the role
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Registrar Operations Specialist based in the United States.
The Registrar Operations Specialist will support accurate, compliant, and consistent academic administration across multiple educational campuses. Working remotely, you will serve as a key resource for campus teams, providing guidance on student records, enrollment processes, and Registrar operations. You will help oversee the entire student academic lifecycle, from registration and enrollment to academic progress, transfers, and graduation. The role combines hands-on records management, quality assurance, regulatory compliance, and operational support. You will collaborate with campus staff and central teams to improve workflows, strengthen data integrity, and maintain institutional standards. This is an excellent opportunity for an organized and adaptable professional who enjoys working with technology and contributing to a growing, multi-campus educational environment.
Accountabilities
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Registrar Operations: Execute day-to-day Registrar activities for assigned campuses, ensuring all processes follow institutional policies, procedures, and applicable regulatory requirements.
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Student Records Management: Maintain accurate and complete academic records, enrollment information, and official institutional documentation while safeguarding confidential student information.
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Student Lifecycle Administration: Support enrollment, registration, academic progress monitoring, student status changes, transfers, leaves of absence, withdrawals, and graduation processes.
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Compliance and Quality Assurance: Conduct regular quality control reviews and audits to verify data accuracy, identify discrepancies, and ensure compliance with institutional, state, federal, and accreditation requirements.
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Operational Monitoring: Track Registrar activities, reporting requirements, and compliance deadlines to ensure all administrative tasks are completed accurately and on schedule.
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Campus Support and Guidance: Act as a remote subject matter resource for campus teams, providing guidance on Registrar policies, procedures, student information systems, and best practices.
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Cross-Functional Collaboration: Work closely with campus personnel and central departments to support student success and promote consistent administrative practices across multiple locations.
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Process Improvement: Contribute to the development and enhancement of Registrar workflows, operational documentation, training resources, and standardized procedures.
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Technology and Systems: Participate in system implementations, testing, technology updates, and special projects while adapting to new tools and increasingly digital workflows.
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High School Diploma or GED required; an Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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At least two years of professional experience in Registrar operations is required.
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Previous experience working in a centralized support function or multi-campus educational environment is highly desirable.
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Working knowledge of Title IV regulations, ACCSC accreditation standards, and applicable Registrar compliance requirements.
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Strong understanding of FERPA regulations and best practices for protecting confidential student education records.
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Proficiency with Anthology or a comparable Student Information System (SIS) is required.
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Strong organizational and time-management skills, with the ability to manage multiple responsibilities, competing priorities, and deadlines.
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Excellent attention to detail and a process-oriented mindset, with the ability to follow, document, evaluate, and improve operational procedures.
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Adaptability and willingness to embrace organizational changes,