Regulatory Promotional Review Specialist

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Regulatory Promotional Review Specialist based in the United States.

Join a growing life sciences organization dedicated to advancing regenerative medicine through innovative products and high-quality solutions. In this fully remote role, you will coordinate the end-to-end review and approval of promotional, advertising, and commercial materials within a regulated environment. You will serve as a central point of contact for internal teams and external partners, ensuring submissions meet established requirements and review processes remain efficient. Working closely with Regulatory Affairs, Legal, Medical, Compliance, Marketing, and Commercial stakeholders, you will facilitate feedback, manage documentation, and maintain approval records. You will also monitor review timelines, identify potential bottlenecks, and contribute to continuous process improvement. This is an excellent opportunity for a detail-oriented regulatory professional to strengthen compliance, support cross-functional collaboration, and help ensure promotional materials meet applicable standards.

Accountabilities

• Promotional review coordination: Manage the complete review and approval lifecycle for advertising, promotional, and other applicable commercial materials, ensuring reviews progress efficiently and align with established procedures.

• Submission readiness and quality control: Screen incoming submissions to confirm that materials are complete, properly supported, and ready for review before entering the approval process.

• Stakeholder and partner coordination: Act as the primary liaison for internal teams and external business partners, communicating submission requirements, review expectations, deadlines, and status updates.

• Cross-functional collaboration: Work closely with Compliance, Clinical and Medical, Marketing, Legal, Regulatory Affairs, Commercial, and other relevant departments to facilitate consistent reviews and timely decisions.

• Issue identification and escalation: Identify and escalate potential concerns involving promotional claims, labeling, intended use, brand guidelines, internal policies, and applicable regulatory or compliance requirements to the appropriate reviewers.

• Timeline and workflow management: Monitor review progress, outstanding actions, and deadlines; follow up with reviewers and escalate delays or bottlenecks to maintain efficient turnaround times.

• Documentation and records management: Maintain accurate approval records, version histories, review comments, and final approved materials, ensuring documentation remains complete, traceable, and accessible for audits or inspections.

• Review committee administration: Coordinate promotional review committee meetings by preparing agendas and materials, documenting reviewer feedback and decisions, and tracking follow-up actions through completion.

• Performance reporting: Develop and maintain promotional review metrics to monitor workload, review cycle times, outstanding submissions, and overall process effectiveness.

• Continuous improvement: Support the development and refinement of promotional review workflows, standard operating procedures (SOPs), submission standards, and best practices to improve consistency and operational efficiency.

Requirements

• Education: Bachelor's degree in life sciences, pharmacy, communications, regulatory affairs, healthcare, business, or a related discipline.

• Relevant experience: At least three years of experience in promotional review, regulatory affairs, advertising and promotion review, medical review support, or a related regulatory or compliance function.

• Industry knowledge: Professional experience in a regulated life sciences environment, such as pharmaceuticals, biotechnology, or medical devices.

• Promotional review expertise: Strong