Senior Accounts Payable Specialist (58044)

The Sr Accounts Payable Specialist supports ATS financial operations by ensuring timely and accurate processing of obligations, maintaining accounts payable records, managing vendor relationships, and supporting financial reporting. This role works closely with corporate and branch finance teams to uphold ATS standards of precision, reliability, and operational excellence.

Responsibilities:

• Review invoices for proper documentation and required approvals before payment
• Process high volumes of invoices with accurate job and general expense coding
• Prepare payroll deductions for personal visa purchases
• Serve as liaison between corporate and branch accounts payable departments
• Respond to vendor inquiries and resolve discrepancies
• Maintain reports, spreadsheets, and filing systems related to accounts payable
• Assist Corporate Financial Officers and branch personnel as needed
• Support monthly closing activities and prepare account analyses
• Manage the AP inbox including invoice submissions, statement reconciliation, remittance advice, billing issues, and escalation routing
• Lead and coordinate new vendor setup and COI, ensuring collection and filing of required documentation such as W–9s
• Complete three-way match of purchase orders, receipts, and invoices
• Perform additional duties as assigned by management

Qualifications

Required Experience and Skills:

• High school diploma or equivalent; associate degree in accounting or related field preferred

• 5+ years of accounts payable or general accounting experience
• Proficiency in Microsoft Office Suite with emphasis on Excel
• Familiarity with accounting software and ERP systems
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Excellent communication and interpersonal skills
• Demonstrated problem solving and customer service abilities

Additional requirements:

• Ability to sit for prolonged periods while working on a computer
• Ability to lift up to fifteen pounds occasionally such as files or boxes
• Manual dexterity to operate office equipment including printers, copiers, and scanners

Work Conditions:

• Standard office setting with a collaborative and professional atmosphere

• Regular interaction with internal departments and external vendors
• Occasional overtime may be required during month end or year-end closing periods

EOE/AA/M/F/Vet/Disabled

ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.