Senior Administrative Assistant

Position OverviewWe are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in anticipating needs before they arise.
If you're a self-starter who enjoys coordinating multiple priorities, managing executive calendars, and supporting strategic initiatives, we'd love to hear from you.This is an existing vacancy
Duties and Responsibilities• Managing complex calendars and scheduling meetings across multiple stakeholders• Coordinating travel arrangements, including flights, accommodations, and itineraries• Preparing and submitting expense reports• Booking meeting rooms and coordinating logistics for leadership meetings, branch manager calls, and roundtables• Assisting with presentation development, follow-up materials, and communications• Coordinating roadshows, community events, and other leadership initiatives• Supporting social media activities, including LinkedIn postings, in partnership with Marketing• Creating and maintaining reminders, schedules, and organizational processes• Building strong relationships with internal and external stakeholders• Managing confidential information with professionalism and discretion• Identifying opportunities to improve efficiency and proactively solving problems before they arise
Qualifications• 3+ years of administrative support experience working with senior leaders, executives, or department heads• Exceptional verbal and written communication skills• Strong organizational skills and attention to detail• Ability to adapt quickly in a dynamic environment• Demonstrated initiative and the ability to work independently• Strong relationship-building and stakeholder management skills• Proven ability to prioritize competing demands and manage multiple tasks simultaneously• Advanced proficiency with Microsoft Office Suite• Strong PowerPoint and Excel skills• Experience using Microsoft Teams and SharePoint• Familiarity with AI tools such as Microsoft Copilot• Comfort learning new technologies and systems quicklyThe expected annualized base salary range for this role is $75,000-$85,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity. Richardson offers a competitive total rewards package in addition to the base pay (where applicable), which includes a performance-based incentive plan, comprehensive health & dental benefits, a group RRSP matching plan and paid time off.