Senior Analyst

Role Purpose

Provide accurate and timely finance administration support to the Facilities and Estates teams. The role manages facilities-related accounts payable and receivable activity, supports month-end processing, maintains key payment schedules, responds to operational queries and helps ensure compliance with internal policies and relevant accounting standards.

Key Responsibilities

Facilities Accounts Payable

• Manage the Facilities finance mailbox, handling day-to-day internal and external correspondence and resolving queries promptly.

• Process Facilities purchase order invoices, including validating supplier templates and completing bulk uploads across multiple offices, cost centres and project codes.

• Manage non-purchase-order invoices for utilities, rent, service charges and landlord insurance, ensuring accurate coding, approval and payment.

• Liaise with energy advisers, suppliers, landlords, property agents and internal teams to investigate and resolve billing or payment issues.

• Prepare quarterly rent and service charge schedules and work with Accounts Payable to meet contractual lease-payment deadlines.

• Coordinate annual insurance purchase orders and invoices, checking values against approved fees and monitoring payment dates.