Senior Executive Assistant

Accountabilities

• Executive Calendar & Priority Management: Manage the CEO’s complex calendar, meetings, priorities, and preparation time across US and UK time zones. Assess incoming requests, prioritize commitments, and determine which matters require the CEO’s direct attention.

• Travel & Logistics Coordination: Organize domestic and international travel, including itineraries, accommodations, transportation, and scheduling logistics. Respond efficiently to changes and ensure smooth travel arrangements.

• Meeting Preparation & Executive Support: Prepare briefing notes, agendas, presentations, correspondence, and other materials for important internal and external meetings.

• Action Tracking & Follow-Through: Capture key decisions, actions, and commitments during meetings. Maintain clear tracking systems, follow up with responsible stakeholders, and ensure deadlines and deliverables are met.

• Stakeholder Communication: Serve as a trusted point of contact between the CEO and the Executive Leadership Team, Board members, clients, business partners, and other key stakeholders.

• Executive Correspondence: Draft and manage communications in a warm, direct, and professional voice, ensuring accurate information, clear handoffs, and timely responses.

• Leadership Coordination: Support Executive Leadership Team activities, leadership communications, performance milestones, town halls, and other executive-level initiatives.

• Executive Administration: Manage expenses, invoices, contracts, approvals, records, and confidential documentation requiring executive review or action.

• Process & Workflow Improvement: Continuously enhance administrative systems, routines, and processes to improve the efficiency and effectiveness of the CEO and executive office.

Requirements:

• At least 5 years of experience as an Executive Assistant or in a comparable position directly supporting a CEO or senior executive.

• Demonstrated experience managing complex executive calendars, competing priorities, frequent schedule changes, and domestic and international travel.

• Exceptional written, verbal, and interpersonal communication skills, including the ability to prepare polished executive-level correspondence.

• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.

• Excellent organizational and time-management abilities, with strong attention to detail and consistent follow-through.

• Proven ability to anticipate executive needs, exercise independent judgment, identify potential issues early, and take action without requiring constant direction.

• High level of discretion and experience handling confidential corporate, Board, personnel, and commercially sensitive information.

• Strong emotional intelligence and confidence communicating with senior executives, Board members, clients, partners, and other stakeholders.

• Ability to respectfully challenge requests, hold stakeholders accountable for deadlines, and distinguish between matters requiring CEO involvement and those that can be delegated.

• Flexibility to support an international organization across US and UK time zones, including occasional adjustments to working hours and travel.

• Familiarity with modern productivity solutions and AI tools that enhance executive support and administrative workflows.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.

• Experience supporting Board and executive leadership meetings, including preparing presentations, reports, meeting materials, and communications.

• Background in a global, private equity-backed, high-growth, or rapidly evolving organization.

• Experience supporting geographically dispersed executives and teams.

Benefits:

• Fully remote work opportunity within the United States, with an international working environment.

• Full-time employment.

• Opportunity to work directly with the CEO and contribute to executive-level priorities and organizational effectiveness.

• Exposure to international business operations and collaboration with senior leadership and external stakeholders.

• Opportunity to improve executive workflows through modern productivity tools and AI-enabled solutions.

• Comprehensive employee perks package designed to support well-being and personal interests.

• Inclusive workplace committed to equal opportunity, diversity, and respect.

• No employment visa sponsorship is available; applicants must have ongoing legal authorization to work in the United States or the United Kingdom without current or future employer sponsorship. Temporary work authorization is not eligible.