Senior Executive Assistant, Pharmacy
Key details
- Salary
- $99K–$160K/yr
- Location
- Seattle, WA, United States
- Work style
- Onsite
- Level
- Senior
- Job type
- Full-time
- Experience
- 8–11 yrs
- Function
- Healthcare
- Focus area
- other
- Posted
- Yesterday
Skills
calendar managementmicrosoft office
About the role
Amazon Health Services (AHS) is on a mission to make it dramatically easier for customers to find, choose, afford, and engage with the services, products, and professionals they need to get and stay healthy. We are seeking an experienced and proactive Senior Executive Assistant to support the Vice President of Amazon Pharmacy in a fast-paced, high-impact, and growing organization. This role enables organizational effectiveness through exceptional administrative and operational support, and requires a high degree of integrity, discretion, and the ability to navigate complex and competing priorities with confidence.
As the Lead EA for Amazon Pharmacy, you will operate as a true strategic partner to the VP and senior leadership team — someone who anticipates needs, connects dots across the organization, and drives outcomes without waiting to be asked. You will help develop and mentor a team of EAs across the AP organization, building mechanisms that ensure high-quality support for senior leadership. Success in this role depends on your ability to influence without authority — building trust and driving alignment with business executives and other EAs to move priorities forward without direct reporting lines. This role requires exceptional judgment, full autonomy, and the ability to operate with discretion at the highest levels of the organization.
We are looking for someone who is self-motivated, with a proven history of high performance, high integrity, and the ability to build trust across the team and company-wide. A good sense of humor is critical, as is flexibility, reliability, and grace under pressure. You are comfortable with ambiguity and can take effective action without needing to know the complete picture. You thrive in a busy environment, possess the business acumen to react with appropriate urgency to emerging situations, and bring professionalism in dealing with senior executives inside and outside of the company.
Over time, you will build deep, trusting professional relationships with leaders and their teams that blossom into strong partnerships — providing opportunity for special projects, increased responsibility, and long-term career growth. In this role, you will act as an extension of our leaders in partnership with a supportive and collaborative EA community.
Key job responsibilities
Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the VP and broader organization.
Coordinate with the broader Amazon Health Services (AHS) EA community on pan-Amazon Health needs, partnering across teams to ensure aligned, consistent support for shared priorities and cross-organizational initiatives.
Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity, recognizing the need to reprioritize as appropriate.
Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
Organize and manage meetings, events, offsites, and team-based programmatic events.
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources for the leadership team.
Support the annual operational planning process, business planning, and performance review cycles.
Track and help drive completion of key deliverables and follow up on outstanding items.
Champion a culture of continuous improvement by leveraging AI tools and emerging technologies to automate routine work, streamline workflows, and maximize efficiency across the leadership team and EA community.
Serve as a trusted liaison between executive leadership and key stakeholders, facilitating clear communication channels and managing sensitive information with the highest level of discretion.
Work directly with the Lead AHS EA on broader AHS space strategy and own space management for AP; represent the team in Global Real Estate and Facilities (GREF) meetings, drive space planning decisions, and manage escalations.
Set and uphold standards of excellence for Amazon Pharmacy EAs, monitor performance against those standards, and partner with business leaders to support the ongoing growth and development of the EA team.
Support employee morale through team events, org-wide events, celebrations, and similar initiatives.
Have fun at work and help others do the same.
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with C-level executive calendar management
- Experience as an Executive Assistant
- Experience working in a matrixed organization
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
USA, WA, Seattle - 98,700.00 - 160,000.00 USD annually
As the Lead EA for Amazon Pharmacy, you will operate as a true strategic partner to the VP and senior leadership team — someone who anticipates needs, connects dots across the organization, and drives outcomes without waiting to be asked. You will help develop and mentor a team of EAs across the AP organization, building mechanisms that ensure high-quality support for senior leadership. Success in this role depends on your ability to influence without authority — building trust and driving alignment with business executives and other EAs to move priorities forward without direct reporting lines. This role requires exceptional judgment, full autonomy, and the ability to operate with discretion at the highest levels of the organization.
We are looking for someone who is self-motivated, with a proven history of high performance, high integrity, and the ability to build trust across the team and company-wide. A good sense of humor is critical, as is flexibility, reliability, and grace under pressure. You are comfortable with ambiguity and can take effective action without needing to know the complete picture. You thrive in a busy environment, possess the business acumen to react with appropriate urgency to emerging situations, and bring professionalism in dealing with senior executives inside and outside of the company.
Over time, you will build deep, trusting professional relationships with leaders and their teams that blossom into strong partnerships — providing opportunity for special projects, increased responsibility, and long-term career growth. In this role, you will act as an extension of our leaders in partnership with a supportive and collaborative EA community.
Key job responsibilities
Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the VP and broader organization.
Coordinate with the broader Amazon Health Services (AHS) EA community on pan-Amazon Health needs, partnering across teams to ensure aligned, consistent support for shared priorities and cross-organizational initiatives.
Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity, recognizing the need to reprioritize as appropriate.
Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
Organize and manage meetings, events, offsites, and team-based programmatic events.
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources for the leadership team.
Support the annual operational planning process, business planning, and performance review cycles.
Track and help drive completion of key deliverables and follow up on outstanding items.
Champion a culture of continuous improvement by leveraging AI tools and emerging technologies to automate routine work, streamline workflows, and maximize efficiency across the leadership team and EA community.
Serve as a trusted liaison between executive leadership and key stakeholders, facilitating clear communication channels and managing sensitive information with the highest level of discretion.
Work directly with the Lead AHS EA on broader AHS space strategy and own space management for AP; represent the team in Global Real Estate and Facilities (GREF) meetings, drive space planning decisions, and manage escalations.
Set and uphold standards of excellence for Amazon Pharmacy EAs, monitor performance against those standards, and partner with business leaders to support the ongoing growth and development of the EA team.
Support employee morale through team events, org-wide events, celebrations, and similar initiatives.
Have fun at work and help others do the same.
Basic qualifications
- 8+ years of senior level leadership support experience- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with C-level executive calendar management
- Experience as an Executive Assistant
Preferred qualifications
- Experience managing teams- Experience working in a matrixed organization
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, WA, Seattle - 98,700.00 - 160,000.00 USD annually
How well do you match this job?
Free account needed to apply or save. It takes a minute, and we'll bring you right back to this job.