Senior Fund Administrator

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:
 

As a Senior Associate (Band 2), you will be responsible for developing your expertise, building meaningful relationships and taking ownership for outcomes. This will be achieved through growing subject matter expertise, contributing to process improvements and offering insights based on experience. You will be open-minded and embrace change whilst valuing diverse perspectives and channelling a 'can-do' attitude. You will support business and people growth, contributing towards team initiatives and mentoring newer team members, to enable Aztec's future ambitions.

Key Role Responsibilities:
• Administration of a range of entities across various corporate and fund vehicles, investment holding companies and fund structuring entities
• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Coordinate and review the work of more junior team members, where applicable and supervise and train junior staff in all areas of fund administration.
• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
• Maintain accurate records ensuring that data integrity is maintained and any amendments are made in a timely manner
• Liaise with notary offices, government offices, tax authorities and banks (as applicable)
• Ensure regulatory and statutory fillings are made in timely manner
• Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures
• Review processing of routine fund operations, including investor calls and distributions
• Assist with audit of entities.
• Ensure Aztec internal control frameworks are followed in full

Skills, knowledge, expertise:

• 3-5 years of prior experience in a similar position (relevant fund/corporate administration experience)

• Hold a university degree preferably in law, finance or business administration or study towards a relevant qualification (preferably CGO/CGI certificate level or equivalent),

• Excellent written and oral communication skills in English (French, German or another European language will be considered an asset) 

• Organisational skills, ability to multi-task and attention to detail 

• High level of integrity and dependability 

• Ability to work independently and as part of a team

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking