Senior Payroll & Tax Specialist
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Skills
About the role
The Senior Payroll & Tax Specialist is responsible for the accurate and timely processing of multi-state payroll while serving as the subject matter expert for payroll tax compliance and garnishment administration. This role independently manages payroll processing activities with minimal supervision, ensures compliance with federal, state, and local regulations, reconciles payroll-related accounts, and partners with internal and external stakeholders to resolve complex payroll issues.
Job Description:
Payroll Processing
- Process bi-weekly, or weekly payrolls accurately and on schedule with minimal assistance.
- Review payroll transactions including new hires, terminations, pay changes, deductions, and timekeeping data.
- Validate payroll calculations and ensure compliance with company policies and regulatory requirements.
- Research and resolve payroll discrepancies, overpayments, and employee inquiries.
- Perform payroll audits and reconciliations before and after payroll transmission.
Payroll Tax Administration
- Manage payroll tax compliance for federal, state, and local jurisdictions in partnership with ADP tax services.
- Review and validate payroll tax calculations, withholdings, filings, and tax remittances processed through ADP.
- Research tax notices and work with ADP and taxing authorities to ensure timely responses, corrections, and resolutions.
- Reconcile payroll tax accounts and verify the accuracy of quarterly and year-end tax filings prepared through ADP.
- Research tax notices and coordinate timely responses and resolutions with taxing authorities.
- Support W-2 processing and year-end payroll activities.
- Monitor changes in payroll tax laws and recommend process updates to maintain compliance.
Garnishment Administration
- Administer all employee garnishments, including child support, tax levies, creditor garnishments, and bankruptcy orders.
- Review incoming garnishment orders and ensure timely setup and deductions.
- Communicate with employees, courts, agencies, and third-party vendors regarding garnishment matters.
- Reconcile garnishment deductions and ensure timely remittance of payments.
- Maintain accurate records and documentation for audits and compliance purposes.
Qualifications
- Associate's or bachelor’s degree in accounting, Finance, Human Resources, Business Administration, or related field, or equivalent combination of education and experience.
- 5+ years of payroll processing experience, including payroll tax and garnishment administration.
- Strong knowledge of federal and state payroll tax regulations.
- Experience processing payroll independently with minimal supervision.
- Proficiency in payroll systems such as Workday, ADP, or similar platforms.
- Advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis.
- Strong analytical, organizational, and problem-solving abilities.
- Excellent attention to detail and commitment to confidentiality.
- Experience working with large employee populations.
Key Competencies
- Payroll Compliance Expertise
- Payroll Tax Administration
- Garnishment Processing
- Attention to Detail
- Independent Decision-Making
- Problem Solving
- Customer Service Orientation
- Time Management
- Process Improvement
- Communication and Collaboration
The expected pay range for this role is $60,000 - $71,000. Pay is based on several factors including, but not limited to, labor markets, education, candidate experience, certifications, etc.
Johnson Brothers offers eligible team members and their dependents comprehensive health benefits and programs, which include medical, dental, vision, life insurance, health savings and flexible spending accounts. Other benefits for eligible team members include 401(k) with an employer match, short term disability coverage, company-paid long term disability insurance, generous paid time off (PTO) plans and paid parental leave.
Equal Opportunity Employer
Johnson Brothers is committed to providing equal employment opportunity and equal treatment in employment without regard to race, ethnicity, color, religion, gender/gender identity or expression, sexual orientation, age, national origin or ancestry, physical or mental disability, military status or any other basis in protected by applicable federal, state and local law. Johnson Brothers makes employment decisions based solely on the basis of qualifications for the job.
Johnson Brothers is an equal opportunity employer, committed to fair treatment and hiring based on qualifications. We prohibit discrimination based on race, color, religion, gender identity, sexual orientation, age, disability, military status, or any other protected status under applicable laws.
Worker Sub-Type:
RegularTime Type:
Full time