Specialist - Experience Business Management

About the Role:

You will support the Experience Team by performing multiple supplier management and cost management activities. You will report to Manager - Supplier Management as an individual contributor and use a hybrid work schedule.

You Will:

Cost Management:

• Participate in budgeting and forecasting processes, liasing with team members, leadership, FBP, and others.
• Reconcile monthly expenses with budget, prepare variance analysis, mitigation recommendations, identify and analyze trends.
• Maintain cost tracking, identify process enhancements,
• Meet with team leaders on a monthly/quarterly basis to discuss expenses against budget and obtain/provide direction for balance of year spend.
• Coordinate team credit card spend including monthly reconciliation, resolving issues, and providing guidance to team members on policies.
• Coordinate spend approval processes with team leadership and participate in the completion and coordination of business cases.
• Research and respond to inquiries and partner requests
• Maintain process documentation; Participate in multiple cost and supplier management processes and special projects.

Contract administration and related procurement processes:

• Prepare contracts, review third-party contracts, ensure final execution and adherence to global procurement guidelines.
• Maintain supplier and contract documentation including defining and applying relevant metadata. Maintain the self-service portal and the documentation process.
• Monitor existing supplier relationships and work with process owners to move forward with extension/renewal or termination.
• Communicate with suppliers and other teams, including legal and finance. Participate in contract negotiation, ensuring budget and commercial terms are favorable.

Facilitate supplier payments:

• Facilitate third-party supplier payment and procurement. Create purchase requests, create event invoices and supplier statements, and initiate payment processes.
• Help suppliers access the supplier set-up portal, responding to all related questions, and following up on all issues. Maintain transaction logs.
• Collaborate with colleagues on process improvements. Complete relevant tasks with established timelines.

About the Role:

You will support the Experience Team by performing multiple supplier management and cost management activities. You will report to Manager - Supplier Management as an individual contributor and use a hybrid work schedule.

You Will:

Cost Management:

• Participate in budgeting and forecasting processes, liasing with team members, leadership, FBP, and others.
• Reconcile monthly expenses with budget, prepare variance analysis, mitigation recommendations, identify and analyze trends.
• Maintain cost tracking, identify process enhancements,
• Meet with team leaders on a monthly/quarterly basis to discuss expenses against budget and obtain/provide direction for balance of year spend.
• Coordinate team credit card spend including monthly reconciliation, resolving issues, and providing guidance to team members on policies.
• Coordinate spend approval processes with team leadership and participate in the completion and coordination of business cases.
• Research and respond to inquiries and partner requests
• Maintain process documentation; Participate in multiple cost and supplier management processes and special projects.

Contract administration and related procurement processes:

• Prepare contracts, review third-party contracts, ensure final execution and adherence to global procurement guidelines.
• Maintain supplier and contract documentation including defining and applying relevant metadata. Maintain the self-service portal and the documentation process.
• Monitor existing supplier relationships and work with process owners to move forward with extension/renewal or termination.
• Communicate with suppliers and other teams, including legal and finance. Participate in contract negotiation, ensuring budget and commercial terms are favorable.

Facilitate supplier payments:

• Facilitate third-party supplier payment and procurement. Create purchase requests, create event invoices and supplier statements, and initiate payment processes.
• Help suppliers access the supplier set-up portal, responding to all related questions, and following up on all issues. Maintain transaction logs.
• Collaborate with colleagues on process improvements. Complete relevant tasks with established timelines.

You Have:

• 3+ years relevant experience
• Associate's degree or equivalent experience