Key details

Location: Houston, TX, United States
Work style: Onsite
Level: Mid level
Experience: 2–5 yrs
Function: Operations & Strategy
Focus area: other
Posted: 2w ago

Skills

budget managementchange managementcopiersmicrosoft office

About the role

3100 Main (0107)
3100 Main
Houston, 77002

JOB SUMMARY
The Facilities Specialist provides principal support in an office by carrying out recurring office procedures.

Performs secretarial duties and maintains records and documentation including, but not limited to, the following for the Facilities Department Staff.

ESSENTIAL FUNCTIONS
Utilize necessary software to complete projects.

Operate office equipment, such as computer, copier, fax, typewriter, and calculator.

Respond to special requests and projects, frequently under deadline conditions.

File correspondences, records, and other department documents.

Prepare basic reports as directed by Supervisor.

Answer and screen phone calls, handling multiple lines.

Draft correspondences, reports, and other documents from notes, copies, or rough drafts.

Communicate with other departments to solve problems.

Interface with internal clients, vendors, contractors, and consultants, regarding facilities operations.

Prepare and distribute project and planning status reports.

Initiate and follow requisitions for departmental and project expenses.

Maintain all related records.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS
Education & Experience

High school diploma or equivalent required
2 years related experience

Licensing & Certification

Valid Texas Driver License

Special Skills

MS Office Programs
Management Information Systems
Budget Management
Organization Skills

Competencies

Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively

Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

JOB SUMMARY
The Facilities Specialist provides principal support in an office by carrying out recurring office procedures.

Performs secretarial duties and maintains records and documentation including, but not limited to, the following for the Facilities Department Staff.

ESSENTIAL FUNCTIONS
Utilize necessary software to complete projects.

Operate office equipment, such as computer, copier, fax, typewriter, and calculator.

Respond to special requests and projects, frequently under deadline conditions.

File correspondences, records, and other department documents.

Prepare basic reports as directed by Supervisor.

Answer and screen phone calls, handling multiple lines.

Draft correspondences, reports, and other documents from notes, copies, or rough drafts.

Communicate with other departments to solve problems.

Interface with internal clients, vendors, contractors, and consultants, regarding facilities operations.

Prepare and distribute project and planning status reports.

Initiate and follow requisitions for departmental and project expenses.

Maintain all related records.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS
Education & Experience

High school diploma or equivalent required
2 years related experience

Licensing & Certification

Valid Texas Driver License

Special Skills

MS Office Programs
Management Information Systems
Budget Management
Organization Skills

Competencies

Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively

Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.