Job SummaryProvides value-added payroll services to both internal partners and external customers. The incumbent may assume responsibility for payroll activities, including but not limited to preparing, reviewing, interpreting and maintaining payroll and tax records, labor distribution and monthly accounting data and process requests for rate cases; preparing analytical studies on historical and current payroll and labor data; developing comprehensive payroll data reports for both internal partners and external customers; and providing other needed expertise and reporting to accurately reflect and manage payroll matters. Develop strategies and deliver guidance support, and consultation to HR. Execute and maintain all HR & Payroll Sox requirements.
Essential FunctionsProvides expert guidance in all facets of federal, state and local tax processing and reporting in compliance with all regulatory and governing agencies as well as company policies and procedures.
Prepares tax accruals
Provides all accounting data produced in payroll to accounting for month end, quarter end, and year end on a timely basis
Accumulates and provides rate case information to regulatory areas; prepares testimony and exhibits for rate case filings and responds to interrogatories
Completes any research or explanation needed on by Accounting for the monthly recaps (reconciles to Workday ensuring tie back to GL, to tax, to net funding, and to gross payroll dollars) provided by the HR/Payroll Analyst
Provides vacation liability to Controllers monthly (extracts data from leave detail; calculates leave amounts by person; creates pivot tables by company for Accounting to book accruals)
Researches and reconciles Accounting money pool amounts to monthly payroll reports
Conducts journal entry research
Prepares/provides report to Accounting for all employees on the invalid account report
Special Payment and other earnings reports to Accounting of all info that comes from all sources that is not in labor distribution
Conducts VISA Total Pay Card and budget reconciliation
Drives audit-readiness initiatives, research, and prepare business response to internal/external audits
Assists analysts with research of GL failures
Provides company / tax class information on ADP open invoices; assists with questions and reclassifications
Responds to special requests/research for accountant questions
Keeps system updated with changes for FUTA/SUTA rates and verifies against payments from ADP
Reconciles and submits for payment United Way, US Savings Bonds, and other monthly payments (reconciles payroll to voucher requests for Accounts Payable)
ADP Reconciliation of all tax payments (local. State) , Federal 941's and W-2s
Creates the 945 for accounting and submit to ADP
Researches and resolves ADP agency notices, and local, state and federal tax notices
Tests systems and implements quarterly and pay period transmission file to ADP
New Company set up with ADP, including changes in locations additions and transfers
Prepares 941 and 945 filings and reconciliation for IWC, approves the 1099 accounts payable file for the payments
Performs the Workday tax update testing, and functional review as required
In Manager or Lead’s absence, approves and reviews work of the HR/Payroll Analysts and Sr HR/Payroll Analysts
Initiates actions that lead to process improvements
Builds and utilizes working relationships with other departments (Internal Audit, External Audit and Accounting etc).
Demonstrates a functional expertise or becomes the "expert" in a specific finance or accounting area
Transmits all payroll data to ADP, verifies receipt and ensures payments of taxes are made timely and accurately
Supports Policy Leaders, Process Owners and Labor & Employment Counsel in identifying, prioritizing and facilitating improvement of compliant HR & Payroll Practices and processes.
Executes and maintains an effective HR& Payroll Compliance communication strategy including promoting awareness of compliance issues, policies and procedures through HR& Payroll connections and overall compliance communication programs including but not limited to government/legal requirements and policy changes.
Performs comprehensive analysis of HR & Payroll related compliance activities and processes for consistency and adherence to policy and regulatory requirements.
Identifies areas of potential risk and develop corrective action plans for resolution.
Monitors regulatory developments and reforms and provide thoughtful analysis on the impact to the business.
Maintains and completes all current and future HR Ops Sox Controls
Performs HR Ops Contract SLA reviews
Initiates and maintains all expense reviews against travel policy, maintains all corporate records and manages the taxability on the employee level.
Runs and analyzes data from ERS, Workbrain, and Peoplesoft/Workday to ensure compliance and data integrity.
Reports out as required to Audit, Legal and Tax on findings in the expense reviews
Analyzes Workbrain time and labor systems, to ensure all policies are followed.
Works with Sox, Internal Audit, and Accounting to ensure that all entry and approvals meet all financial requirements.
Acts as the liaison between HR and Legal for the OFCCP Audits Required Qualifications For PositionBachelor's Degree in Human Resources, Business or related field. 1-3 years Minimum 2 years payroll tax experience Ability to successfully lead and coordinate projects required
Proven record of experience in the finance and/or accounting discipline, public accounting, or regulatory environment
Demonstration of approaching work, tasks, etc. with a positive attitude and taking initiative
Competent user of computer technology - Microsoft Office desktop tools and electronic communications such as e-mail, calendars, etc.
Excellent oral and written communication skills - keeping others informed on initiatives and issues.
Self-Motivated, Results oriented and possess excellent problem solving skills.
Strong attention to detail
Demonstration of excellent customer service skills.
Attitude of responsiveness and willingness to go the extra mile.
Excellent teaming and interpersonal skills required.
Ability to function in a team environment and collaborate within and across organizational lines.
Proven ability to manage daily responsibilities in a changing environment, in a professional, responsive manner.
Demonstration of ability to maintain composure in a fast-paced, dynamic business environment.
Proven ability to manage and execute tasks with multiple conflicting priorities.
Seeks assistance as needed.
Works with a sense of urgency, responsiveness and willingness to go the extra mile to meet business partner's needs.
Ability to gain an understanding of organization's business goals.
Ability to apply that knowledge to daily activities.
Knowledge, skills and abilities in Human Resources functions and its policies and procedures preferred. Preferred Additional Qualifications for Position PeopleSoft HR/Payroll, Workbrain and ERS experience Physical DemandsThe preceding description is not designed to be a complete list of all duties and responsibilities required of the position.
As a public utility, NiSource provides essential services to customers 24/7. Emergency needs can arise at various times throughout the year, including during storm season. Employees may be required to support emergency response efforts, which could include working outside normal hours or assisting with tasks outside of typical responsibilities.
Work Authorization
Candidates must be legally authorized to work in the United States and must not require employer sponsorship now or in the future.
Workplace Connection
We value a workplace where everyone feels respected, included, and able to do their best work. We encourage open dialogue, value different perspectives, and work collaboratively with employees, customers, and partners.
We recognize and respect the unique experiences people bring, including different backgrounds, cultures, and viewpoints. We treat others with professionalism and care, and we each play a part in creating a positive work environment.
Veteran Hiring & Inclusion
NiSource is proud to support veterans, transitioning service members, and military spouses. We value the leadership, teamwork, and mission-focused experience the military community brings, and we are committed to providing an inclusive workplace with opportunities for professional growth and development.
Equal Employment Opportunity
NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.
By applying, you may also be considered for other roles that match your skills and experience.
ADA Accommodations
If you need a reasonable accommodation to participate in any stage of the hiring process or to perform the essential functions of the position, please contact OneHR at OneHR@nisource.com or 1-888-640-3320
Safety Statement
Safety is a core value at NiSource. Employees are expected to follow safety requirements, report hazards, and help maintain a safe environment for themselves and their coworkers.
E-Verify
NiSource participates in the U.S. Department of Homeland Security's E-Verify program. Please review the following notices regarding your rights and responsibilities under U.S. law.
Salary Range*:
$82,200.00 - $123,200.00
*The salary offered to a candidate is based on several factors including but not limited to the candidate’s skills, job-related knowledge, and relevant experience, as well as internal pay equity.
Posting Start Date:
2026-11-05
Posting End Date (if applicable):
Please note that the job posting will close on the day before the posting end date.