Talent Acquisition Coordinator
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Skills
About the role
Overview
The Talent Acquisition Coordinator provides critical administrative and operational support to the Talent Acquisition function responsible for recruiting AmeriCorps members. This position coordinates candidate processes and recruiting activities, maintains accurate applicant and hiring records, supports interview and placement logistics, and helps ensure a timely, organized, and positive candidate experience from application through offer and transition to onboarding.
Responsibilities
Candidate & Recruitment Coordination
- Provide administrative support throughout the AmeriCorps member recruitment process, including application review workflow, interview scheduling, candidate communications, offer coordination, and pre-hire follow-up.
- Monitor shared Talent Acquisition inboxes and recruiting queues, respond to routine candidate inquiries, and route questions or issues to the appropriate Talent Acquisition team member.
- Coordinate interviews between candidates, trained interviewers, program staff, and other stakeholders, including scheduling, communications, and preparation of necessary materials.
- Track candidates through each stage of the recruiting process, following up on outstanding actions to support timely movement toward hiring goals and a positive candidate experience.
- Support high-volume and peak-season recruiting activities, including hiring campaigns, recruitment events, virtual information sessions, and candidate outreach.
- Assist with candidate placement and hiring logistics, coordinating next steps and the transition to onboarding while escalating concerns or process exceptions as appropriate.
Recruiting Systems, Data & Reporting
- Enter, update, and maintain accurate candidate, requisition, interview, offer, and placement information in designated applicant tracking and HR systems.
- Conduct routine audits of recruiting records, identify discrepancies, and coordinate corrections to ensure data accuracy, completeness, and consistency across systems.
- Maintain recruiting documentation, electronic files, templates, trackers, and shared resources in accordance with organizational standards.
- Prepare routine recruiting reports and dashboards, tracking key metrics such as application volume, interview activity, conversion rates, offers, acceptances, vacancies, and progress toward hiring goals.
- Assist with system testing, process improvements, and implementation of new Talent Acquisition technology or functionality.
Regional Sourcing, Talent Acquisition Administration & Compliance
- Coordinate with regional program leaders and Talent Acquisition staff to identify recruitment needs, priority vacancies, and geographic sourcing opportunities aligned with hiring goals.
- Set up, publish, and manage regional sourcing posts across approved recruitment platforms, job boards, community networks, and other sourcing channels, ensuring accurate program information, geographic targeting, and consistent messaging.
- Monitor and maintain active sourcing posts, including updating content, refreshing postings, tracking expiration dates, and adjusting posting activity in coordination with Talent Acquisition staff to support regional applicant pipelines.
- Track and report on sourcing post activity and effectiveness, including applicant response and engagement, to help identify opportunities to strengthen regional recruitment efforts.
- Maintain accurate recruiting records and documentation in accordance with organizational policies, AmeriCorps requirements, and applicable record-retention practices.
- Support completion and tracking of required pre-hire steps, documentation requests, audits, and reviews in coordination with HR Operations, Compliance, and Program teams.
- Maintain confidentiality of candidate, member, employee, and organizational information while providing administrative support for Talent Acquisition meetings, team resources, and departmental projects.
Other Duties as Assigned
Qualifications
Minimum Education
- An associate’s degree in human resources, Business Administration, Communications, or a related field, or equivalent relevant experience. Bachelor’s degree preferred
Minimum Experience
- 2+ years of experience in talent acquisition, recruiting coordination, human resources, customer service, program administration, or a related administrative support role.
- Experience working with an applicant tracking system, HRIS, CRM, or similar technology.
- Experience supporting high-volume recruiting or hiring processes.
- Experience with AmeriCorps programs, national service, education, or nonprofit organizations preferred.
- Strong administrative and organizational skills with exceptional attention to detail and accuracy.
- Ability to manage a high volume of activity, multiple priorities, and time-sensitive deadlines.
- Strong written and verbal communication skills and a professional, candidate-centered service orientation.
- Ability to build effective working relationships and collaborate across departments, programs, and geographic locations.
- Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
- Ability to learn and effectively use applicant tracking, HRIS, scheduling, and other recruiting technologies.
- Strong problem-solving skills and ability to recognize when issues require escalation.
- Ability to handle confidential and sensitive candidate and organizational information with discretion.
- Ability to work independently while contributing effectively in a collaborative, fast-paced team environment.
Physical Requirements
Ampact is committed to compliance with the Americans with Disabilities Act and will make reasonable accommodations as possible to enable employees to perform the essential functions of their positions.
This position requires the ability to:
Benefits
Ampact offers an excellent benefit package including Medical, HSA, Dental, Vision, FSA, Life, Disability, PTO and 401(k).
EEOC
Ampact will not discriminate for or against any AmeriCorps service member or applicant on the basis of race, color, creed, national origin, gender, age, religion, sexual orientation, disability, gender identity or expression, political affiliation, marital or parental status, familial status, military service, or any other category protected by law. Reasonable accommodations provided upon request.