Temporary Academic Advisor I

An Academic Advisor advises students concerning their academic plans and progress, academic schedule, transcripts, career pathways and other academic activities and career goals, to assist the student in making decisions concerning personal and academic goals leading to graduation.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following list provides examples of the most typical duties for positions in this job class. The list does not include all of the work that may be assigned to positions in this job class. Other duties may be assigned as needed.

• Advises students individually and/or with groups regarding academic core and/or career tech requirements, appropriate class selection, academic policies and procedures, and community resources.
• Assists students with identification of long-term goals and career plans.
• Assists with advising new and returning students to promote retention and graduation.
• Assists students to meet requirements for graduation within appropriate periods of time while preparing them to meet future goals.
• Uses data to work with the counselors to develop comprehensive guidance programs to meet student needs.
• Collaborates with students, families, and educators to assist students with educational planning.
• Prepares and delivers presentations in the classes, financial aid, per WIOA, ETR, and CCEC requirements.
• Attends training and conferences to stay current with college enrollment processes and requirements and financial aid including, but not limited to FAFSA, Cal Grants, scholarships, community college fee waivers, enrollment residency requirements, and course requirements.
• Works with the counseling manager to plan and conduct job and career information presentations, and/or fairs.
• Works with the counseling manager to plan and conduct college information nights and financial aid sessions.
• Works with the counseling manager to plan and conduct student field trips to colleges, and work/career related locations in coordination with the site teacher.
• Coordinates with social service agencies to provide services to students.
• Evaluates student class schedules and monitors those for accuracy per graduation plan and notifies teachers and/or the Records department when there are discrepancies.
• Academic Advisors, under the guidance of the counseling manager , may assist with analyzing transcripts.
• Works with the counseling manager to research mental health programs and services to address barriers.

• Monitors graduation status reports every grading period under the guidance of the counseling manager.
• Consults and collaborates with counselors, teachers, administrators, and other educational/community resources regarding students with potential concerns or needs.
• Follows referral process for internal services with counselor or outside services (i.e mental health, government assistance programs, higher education, etc.)

REQUIRED SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Competent level of computer skills (Microsoft Office Suite/Google)
• Interpersonal skills, including use of tact, diplomacy, patience, and courtesy
• Interpersonal skills - Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds
• Correct English usage, including grammar, spelling, punctuation and vocabulary
• Effective problem solving
• Organizing and Planning to structure tasks, establish priorities and set goals for students
• Plan, coordinate, and evaluate student needs

• Demonstrate professionalism and work ethics
• Demonstrate a positive attitude, self-discipline, and self-awareness
• Diagnose and take corrective action in problem areas that might develop
• Meet schedules and timelines in a timely manner.
• Assist students with transition from school to career; also able to commit to learning about pathways to college and career education
• Use technology resources to enhance school guidance programs.
• Maintain complete and accurate records and statistics and to develop meaningful reports from that information.
• Exercise considerable tact and courtesy in frequent contact with the public
• Be detail oriented and organized
• Ability to read, analyze, and interpret documents, reports, etc

KNOWLEDGE OF

• Knowledge and consistent practice of the ethical guidelines as outlined by EPIC and federal, state and local laws, rules and regulations
• Knowledge of California Education Codes (49600 and 49602)
• Knowledge of Family Education Rights and Privacy Act (FERPA) and Elementary and Secondary Education Act (ESEA)

Qualifications

JOB QUALIFICATIONS/ REQUIREMENTS

● A valid California Driver's License is required

● Valid personal automobile insurance

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