Transaction Coordinator

Accountabilities:

Coordinate and support real estate transaction processes, ensuring that activities progress efficiently and in accordance with established procedures.
Manage transaction documentation, maintaining accurate, complete, and organized records throughout each stage of the transaction lifecycle.
Monitor transaction timelines, key milestones, and deadlines to ensure all required activities are completed on schedule.
Communicate with internal teams, clients, brokers, and other relevant stakeholders to facilitate information exchange and maintain effective working relationships.
Track transaction progress and proactively identify potential delays, missing documentation, or issues requiring follow-up.
Support the preparation, review, and distribution of transaction-related documents and administrative materials.
Maintain transaction databases, internal tracking systems, and reporting tools to ensure information remains accurate and up to date.
Coordinate multiple transactions and competing priorities while maintaining a high level of accuracy and service quality.
Assist with resolving administrative and operational issues that may arise during the transaction process.
Ensure compliance with internal policies, established workflows, and applicable transaction requirements.
Provide administrative and operational support to real estate professionals to facilitate efficient transaction execution.
Contribute to continuous improvement initiatives by identifying opportunities to streamline coordination processes and enhance operational efficiency.
Requirements:
Previous experience in transaction coordination, real estate administration, commercial real estate operations, or a related administrative role is preferred.
Familiarity with real estate transaction processes, documentation, and industry terminology is an advantage.
Strong organizational and time-management skills, with the ability to coordinate multiple assignments and meet tight deadlines.
Exceptional attention to detail and accuracy when managing documentation, tracking information, and monitoring transaction progress.
Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
Strong interpersonal and relationship-building abilities, combined with a collaborative and service-oriented mindset.
Proficiency in Microsoft Office applications and the ability to learn and navigate transaction management systems, databases, and digital platforms.
Strong problem-solving skills and the ability to identify discrepancies, follow up on outstanding items, and resolve administrative challenges.
Ability to work independently, take ownership of responsibilities, and demonstrate initiative in a remote working environment.
Adaptability and flexibility when managing changing priorities and working in a fast-paced, deadline-driven environment.
High level of professionalism, accountability, and discretion when handling confidential business and transaction information.
Must be currently authorized to work in the United States on a full-time basis. Employment visa sponsorship is not available.
Ability to work remotely from an eligible U.S. location.
Benefits:
Remote work: Fully remote working arrangement, offering flexibility and convenience.
Healthcare coverage: Employer-subsidized medical, prescription drug, dental, and vision insurance plans for eligible employees and their families.
Life and disability insurance: Employer-paid basic life and accidental death and dismemberment insurance, along with short-term and long-term disability coverage.
Retirement savings: Access to a 401(k) retirement plan with employer matching contributions.
Paid time off: At least 15 days of annual vacation, 10 paid sick days, and 10 paid company holidays.
Personal days: Two flexible personal days per calendar year.
Parental leave: Paid parental leave of 4 to 12 weeks, depending on eligibility and applicable circumstances.
Performance bonus: Eligibility for an annual bonus based on individual and company performance.
Professional development: Opportunities to expand real estate industry knowledge and develop transaction management expertise.
Collaborative culture: Work alongside experienced professionals in an entrepreneurial environment that encourages ownership, innovation, and continuous learning.