UG - Field Accountant

JOB SUMMARY                               

 

The Field Accountant contributes to the calling of Medical Teams International by ensuring timely, compliant, and accurate financial operations at the field level, including transaction review, financial reporting, ERP entries, and support to field program teams. This role is key in ensuring budget performance, financial controls, and audit readiness by ensuring compliance with approved Donor requirements and Medical Teams International Uganda’s policies and regulations.

 

JOB RESPONSIBILITIES

 

Field-Level Finance Oversight

• Monitor cash, mobile and bank payments at the field level, and ensure all expenditure supporting documentation meets Medical Teams International and donor requirements.
• Ensure all field-level finance information is timely and accurately entered into the Enterprise Resource Planning (ERP) system to provide reliable, accurate, and updated financial information.
• Review transactions posted by the Finance Assistant and ensure accuracy in the ERP.

 

 

• Review and verify all field-office expenditures and ensure all the appropriate supporting documents, ,like activity reports, attendance sheets, etc., and relevant approvals are obtained before any payments are made.

 

Budgeting, BVA & Reporting

 

• Support the Program Manager in preparing budgets and budget realignments based on planned project activities, and in line with internal and donor regulations.
• Prepare the monthly BVA reports and organise monthly field-level monitoring meetings with Field Management teams and ensure documentation and follow-up on any action points.
• Prepare monthly finance reports according to the monthly finance reporting package and ensure timely submission of all information to the Country Office-Finance.
• Ensure timely submission of the required project financial reports to the country office to facilitate review and/or consolidation before final submission.

 

Field Cash Flow and Treasury Support

• Review periodic liquidity reports showing the Cash Position, Cash Flow Forecasts, Disbursement Tracker, and Funds by donor, and notify the Program Manager and the Grants & Finance Manager on a timely basis of adverse liquidity positions for further action.
• Support the Program Manager in preparing monthly fund requests for the projects implemented at the Field level.
• Ensure timely reconciliation of bank and mobile money accounts.
• Communicate changes in signatories/agents as needed to facilitate the process of updating in the bank.

 

Audit, Risk & Compliance

 

• Ensure timely and accurate tax payments, including withholding taxes (WHT), WHT-VAT, etc., on payments made in the field and reconciliation with the General Ledger.
• Ensure timely submission of monthly WHT, WHT-VAT & VAT schedules to Country Office Finance for consolidation and filing.
• Ensure audit readiness through proper documentation and archiving of field office finance information upon request for audits and donor verifications and provide responses when required.
• Ensure timely follow-up on findings related to finance.

Documentation Oversight

• Lead the document archiving process at the field office, ensuring finance payment documents are complete and include necessary supporting documentation.
• Ensure complete and accurate field finance files/documents are submitted to the Country Office a month after submitting the monthly report.

 

Team Supervision & Training

 

• Supervise and evaluate performance for the Finance Assistant as per Medical Teams policy.
• Provide on-the-job coaching on financial policies and tools.

• Ensure non-finance staff are informed of finance procedures in order to comply with Medical Teams and donor requirements.

 

• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.  

 

Other Duties:

• Additional duties as assigned. 

 

Qualifications

EDUCATION, LICENSES, & CERTIFICICATIONS

Required:

• Bachelor’s Degree in Accounting & Finance, Business Administration, Economics or Commerce
• Minimum Level III progressive stage in CPA Certification or Level II ACCA

Preferred:

• Full Chartered Accountant or CPA
• Master's degree in business administration, Accounting, Finance, Economics.

EXPERIENCE

Required:

• Minimum 5 years of work experience in Finance Management
• 3 years of practical experience with ERP and computerized accounting software, such as Sage, Unit4, etc.

Preferred:

• Experience working with INGOs

 

KNOWLEDGE, SKILLS & ABILITITES

Knowledge

• In-depth knowledge of Generally Accepted Accounting Principles and relevant donor requirements
• Strong and demonstrated knowledge of accounting principles, Internal controls, financial systems and relevant donor requirements.
• In-depth knowledge of ERP and computerized accounting software such as Ms Office, Unit4, etc.

Skills

• Skilled in using an ERP system to process financial transactions
• Strong administrative skills in managing documentations and project funding information
• Skilled in explaining financial procedures to non-finance staff
• High degree of analytical and financial reporting skills
• Skilled at using Microsoft 365 applications: Word, Excel, PowerPoint, etc.
• Skilled in using communication software and applications: Outlook, Teams, Internet, and database programs
• Fluency in written and spoken English
• Strong interpersonal skills
• Skilled at building and maintaining a high functioning, high performing work team 

Abilities

• Commitment to Medical Teams International Calling Statement and Core Values. 
• Ability to support and adhere to Medical Teams International’s Code o