Vendor Registration Specialist

Role: Vendor Registration Specialist
Location: Abu Dhabi

Role Purpose:
Enable efficient, accurate and controlled supplier onboarding, maintain reliable supplier data and resolve registration exceptions.

Use Microsoft 365 Copilot and approved AI tools to improve communication, analysis and reporting while retaining human accountability.

Improve supplier self-service and digital workflows, shifting focus from repetitive processing to data quality, control oversight and supplier support.

Key Accountabilities of the role:
Vendor Lifecycle:

• Coordinate supplier onboarding through SAP Ariba and relevant vendor management systems; guide suppliers and promote self-service.

• Review supplier questionnaires and supporting documents for completeness, accuracy and consistency; resolve missing information and discrepancies.

• Identify duplicate supplier records and maintain accurate master data across SAP Ariba and relevant ERP systems, including Al Madar where applicable.

• Support Third-Party Risk Management (TPRM): coordinate due diligence, risk assessments and evidence collection with Risk, Compliance and business owners; escalate concerns for authorized review.

• Route registrations and profile changes through authorized approval channels; retain complete, traceable supporting records.

• Conduct risk-based supplier site visits with relevant specialists, as approved; verify premises and operational capability, document findings and track corrective actions.

• Actively use Microsoft 365 Copilot for correspondence, document summaries, onboarding reports and registration-data analysis using authorized sources.

• Write clear prompts and verify AI-generated outputs against original records before use or sharing.

• Use only approved AI tools and authorized data; comply with confidentiality, security and AI-governance requirements.

• Support testing and improvement of approved AI agents and automated workflows; monitor outputs and escalate unresolved cases.

• Monitor document validity, cleanse supplier data and analyze onboarding bottlenecks; recommend improvements to quality and turnaround time.

• Coordinate with Procurement, Finance and Technology, retain human review for activation, screening outcomes and exceptions.

Specialist Skills / Technical Knowledge Required for this role:

Practical proficiency in Microsoft 365 Copilot, including structured prompting, source-based output verification and responsible AI use.

Supplier onboarding, vendor master-data management and working knowledge of SAP Ariba or comparable platforms.

Strong Microsoft Excel, data-validation, reporting and analytical skills.

TPRM fundamentals, supplier due diligence, risk-based site-visit documentation, corrective-action tracking and audit-evidence management.

Problem-solving, clear communication, supplier support and stakeholder coordination.

Digital process improvement and change management, Copilot Studio, Microsoft Lists or Power Automate experience is an advantage.

Experience & Qualification:

Graduate in Business Administration, Supply Chain, Procurement, Information Systems or a related discipline, or equivalent relevant experience.

Relevant experience in supplier onboarding, procurement operations or vendor data; TPRM support and supplier site-visit experience preferred.

Hands-on experience using Microsoft 365 Copilot for business tasks is required.

This position is for UAE Nationals only.