Associate Performance and Budget Analyst

WIPO Headquarters, 34, chemin des Colombettes, 1211 Geneva 20, Switzerland (GE020)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

a. Organizational Setting

The Program Performance and Budget Service (PPBS) is responsible for facilitating the planning and budgeting, implementation and monitoring, and assessment of the performance of WIPO's programs in accordance with WIPO's Results-Based Management (RBM) framework and the Financial Regulations and Rules.

b. Purpose Statement

The incumbent supports the preparation, analysis and monitoring of programmatic, budgetary and financial information, and contributes to PPBS planning and reporting outputs under senior guidance.

c. Reporting Lines

The incumbent works under the guidance and overall supervision of the Senior Project Manager.

d. Work Relations

The incumbent works closely with colleagues throughout the Organization and with the Human Resources Management Department, the Finance Division and the Central Services Division to provide advice, resolve issues, and coordinate on budget, financial and program performance-related issues.

The incumbent will perform the following principal duties:

a. Prepare, compile, and analyze assigned sections of financial and programmatic information for planning and reporting cycles, including the Program of Work and Budget, WIPO Performance Reports, Annual Financial Statements (Statement V and Segment Report), and other management reports. Conduct preliminary reviews to verify accuracy and consistency, cross-check data against source documents, identify discrepancies or inconsistencies, and escalate issues to senior staff. Ensure that all deliverables comply with WIPO’s Financial Regulations and Rules and relevant policies.

b. Prepare monthly and quarterly financial monitoring reports by extracting, transforming, validating, and reconciling data from multiple ERP systems, ensuring completeness, data integrity, and timely delivery of information to support informed decision-making.

c. Maintain financial reporting-related documentation and internal controls to ensure audit readiness, transparency, and the availability of up-to-date supporting documentation.

d. Provide substantive and operational support to Sectors for biennial and annual planning. Review recruitment and contract-extension requests by verifying budget availability, assessing cost implications and preparing recommendations for senior review. Prepare and process budget journals across the regular budget, reserves and funds-in-trust in accordance with established procedures.

e. Review financial-resource requests against annual workplans and organizational results, identify inconsistencies or gaps, and propose options under senior staff guidance. Process authorized administrative actions in ERP systems, including WePerform (WIPO's Enterprise Planning system), such as budget journal and position-management entries, following established procedures and approval workflows.

f. Serve as backup to the Associate ERP Business Administrator for routine PPBS operational tasks (e.g. monthly PSHR - WePerform reconciliations; daily data checks), including investigating, analyzing and documenting budgetary and actual expenditure issues and discrepancies between ERP systems in a systematic, readily available manner, leveraging automation and AI-enabled analytics to increase accuracy and efficiency where feasible.

g. Contribute to the definition of business requirements for process improvements and participate in user-acceptance testing for WePerform enhancements and the ERP transformation project, including documenting test results and identified issues.

h. Perform other related duties as required.

Education (Essential)

First-level university degree in Business, Finance, Accounting, or related discipline.