Clerk II (Department of Paediatrics) [For Serving HA Staff Only]

Application Deadline: 20 October 2026
Date of issue: 5 October 2026

Vacancy Notification Circular No. NTE2610006

Position	Clerk II (Department of Paediatrics) [For Serving HA Staff Only]
Rank:	Clerk II
Department / Cluster:	Department of Paediatrics, New Territories East Cluster
Pay:	HK$27,413 - HK$38,290 [HGPS point 9 to 15] per month including Monthly Allowance
	Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Perform clerical and supervising duties by following general instructions prescribed procedures with minimal supervision. The typical duties include:

1. Provide clerical and administrative support to department including filing, data entry, data analysis, collect and compile statistic & data, draft correspondence and handle enquiries.
2. Assist in procurement of stationery, office equipment, condemnation of IT assets and inventory keeping.
3. Provide support and follow up of medical reports, medical records and diagnosis coding.
4. Provide clerical support for daily operation of the department, including duty and call roster compilation, departmental meetings (roster, attendance, record, etc), and private cases appointment, etc.
5. Provide administration and clerical support in Special Honorarium Scheme(SHS), Staff Rostering System(SRS) and Continuous Medical Education(CME), etc.
6. Provide logistics arrangement and clerical / secretarial support for meetings & committees.
7. Coordinate staff training and record.
8. Support doctors’ human resources issues (e.g. Leave application, attendance record, Staff Development Review, etc).
9. Perform other duties as assigned by the supervisor.

Entry Requirements:

1.	(a)	Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.
	OR
	(b)	5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
		- Level 2 in English Language, Chinese Language and Mathematics; and
		- Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects/ Grade E in Other Language subjects; or equivalent.
2.	3 years’ clerical experience with good knowledge of the functions and operations in one or more of the following areas:
	(a)	general administration
	(b)	filing and records keeping
	(c)	supplies and stores
	(d)	human resources
	(e)	finance, accounting and statistics
	(f)	data input and analyses
	(g)	typing, word processing and/or Chinese word processing
	(h)	telephone operation, client communication and reception service

Preferred Attributes/Exposure:

1. Knowledge of common office automation (e.g. E-mail, Internet/ Intranet etc.), PC applications (e.g. MS Word, Ms Excel, Ms Powerpoint etc.) and Chinese word processing.
2. Good command of both spoken and written English and Chinese, including Putonghua.
3. Knowledge and hands-on experience in Enterprise Resource Planning System (ERPS) and computer-based Maintenance Management System (CMMS).
4. Knowledge in HA IT systems such as e- allowance system and e-document management system (eDMs) is an advantage.
5. Reliable, well organized, mature, self-motivated with a strong sense of responsibility and ability to work independently and under pressure.
6. A good team player with good communication and interpersonal skills.

Application Deadline: 20 October 2026
Date of issue: 5 October 2026

Vacancy Notification Circular No. NTE2610006

Position	Clerk II (Department of Paediatrics) [For Serving HA Staff Only]
Rank:	Clerk II
Department / Cluster:	Department of Paediatrics, New Territories East Cluster
Pay:	HK$27,413 - HK$38,290 [HGPS point 9 to 15] per month including Monthly Allowance
	Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Perform clerical and supervising duties by following general instructions prescribed procedures with minimal supervision. The typical duties include:

1. Provide clerical and administrative support to department including filing, data entry, data analysis, collect and compile statistic & data, draft correspondence and handle enquiries.
2. Assist in procurement of stationery, office equipment, condemnation of IT assets and inventory keeping.
3. Provide support and follow up of medical reports, medical records and diagnosis coding.
4. Provide clerical support for daily operation of the department, including duty and call roster compilation, departmental meetings (roster, attendance, record, etc), and private cases appointment, etc.
5. Provide administration and clerical support in Special Honorarium Scheme(SHS), Staff Rostering System(SRS) and Continuous Medical Education(CME), etc.
6. Provide logistics arrangement and clerical / secretarial support for meetings & committees.
7. Coordinate staff training and record.
8. Support doctors’ human resources issues (e.g. Leave application, attendance record, Staff Development Review, etc).
9. Perform other duties as assigned by the supervisor.

Entry Requirements: