Clerk II (Health Information & Records Office) [For Serving HA Staff Only]

Position:

Clerk II [For Serving HA Staff Only]

Rank:

Clerk II

Department:

Administrative Services Department - Health Information & Records Office

Hospital / Cluster:

The Duchess of Kent Children's Hospital at Sandy Bay / TWGHs Fung Yiu King Hospital / MacLehose Medical Rehabilitation Centre / Hong Kong Island Cluster (West)

Salary:

HK$27,413 - HK$38,290 (HGPS point 9 - 15) per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

To assist in day-to-day operational and supervisory function at Hospital level in the following areas:

1.

Provide Medical records services, including the logistics, storage, disposal, filing, forms management, etc.

2.

Handle release of patient information in line with the provisions of Personal Data (Privacy) Ordinance, e.g. Data Access Request, Medical Report, Medical board, etc.

3.

Perform as hospitals IT systems coordinator, e.g. IPAS, OPAS, CMS, eHRSS, CDARS, HAMIS, MIPO, PDARTS, MRTS, SRS.

4.

Production of Health information and compilation of statistic management report.

5.

Perform clinical documentation audit and information security and privacy compliance audit to the required standards.

6.

Supervise and organize work including roster management for junior staff and support staff in handling day-to-day operation, and monitor their performance, provide training if necessary.

7.

Provide office administration, procurement, asset/ document management.

8.

Provide patient services, including Enquiry/ Telephone operator services, patient registration, and maintenance of PMI.

9.

10.

11.

12.

Perform death documentation service.

Provide support for co-ordination of meetings, implementation of projects/programs/activities in the department.

Supervise and coach junior staff in daily operations.

Perform any other duties as assigned by supervisors.

Entry Requirements:

1.

(a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.

OR

(b)