Executive Assistant I (Supplies & Logistics Department)
Key details
- Salary
- HK$296K–HK$350K/yr
- Location
- Kowloon, Hong Kong
- Work style
- Onsite
- Level
- Entry level
- Function
- Logistics & Transportation
- Focus area
- other
- Posted
- 2d ago
Skills
chineseerpexcellogisticsmaterials managementmep designmicrosoft accessmicrosoft wordprocurementproduct sourcingrecord keepingsupply chain
About the role
Extended on 9 November 2026
Application Deadline : 16 November 2026
Date of Issue : 26 October 2026
Vacancy Notification Circular No. KCC2610043
Executive Assistant I (Supplies & Logistics Department)
| Rank | : | Executive Assistant I |
| Department/Hospital | : | Supplies & Logistics Department, Kwong Wah Hospital |
| Pay | : | HK$24,675 - HK$29,195 per month |
| Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. |
Key Responsibilities:
- Carry out procurement and material management activities in accordance with the established guidelines and plans;
- To perform procurement functions including product sourcing, purchase requisition, drafting of specification, co-ordination with relevant stakeholders in procurement processes for services and products including but not limited to general equipment, medical equipment, general consumables and medical consumables. ;
- To provide executive and clerical support to managers in preparing procurement plan, fund bidding proposals, project management and budget monitoring;
- To plan, design and implement commissioning projects related to supplies and logistics services under supervision.
- To coordinate meetings with end users, contractors and project consultants if necessary.
- To coordinate with users and cluster procurement in consolidating various kinds of returns;
- To collect and analyze procurement and material management related data for management report;
- To perform general administration duties of the unit, such as filing and record keeping;
- To discharge materials / store management functions and asset management duties, subject to operational need;
- To perform any other duties as assigned by supervisors.
Entry Requirements:
- University Graduates with experience; OR
- F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience.
Preferred Attributes / Exposure:
- Working experience in the purchasing, procurement, supply chain or logistics Management.
- Post-Secondary qualification in purchasing, procurement, supply chain or logistics management.
- Familiar with the latest PMMM and the use of HA Systems such as ERP System, ICS, EAM, MEP, etc.
- Familiar with the use of MS Word, Excel, Access and database manipulation
- Good command of both spoken and written English and Chinese.
- Good communication and interpersonal skills, self-motivated, pleasant and mature personality.
- Good time management in meeting tight schedule and work under pressure.
Remarks:
- Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
Please submit application on-line on or before 16 November 2026. For enquiries, please telephone 3506 8926.
Extended on 9 November 2026
Application Deadline : 16 November 2026
Date of Issue : 26 October 2026
Vacancy Notification Circular No. KCC2610043
Executive Assistant I (Supplies & Logistics Department)
| Rank | : | Executive Assistant I |
| Department/Hospital | : | Supplies & Logistics Department, Kwong Wah Hospital |
| Pay | : | HK$24,675 - HK$29,195 per month |
| Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. |
Key Responsibilities:
- Carry out procurement and material management activities in accordance with the established guidelines and plans;
- To perform procurement functions including product sourcing, purchase requisition, drafting of specification, co-ordination with relevant stakeholders in procurement processes for services and products including but not limited to general equipment, medical equipment, general consumables and medical consumables. ;
- To provide executive and clerical support to managers in preparing procurement plan, fund bidding proposals, project management and budget monitoring;
- To plan, design and implement commissioning projects related to supplies and logistics services under supervision.
- To coordinate meetings with end users, contractors and project consultants if necessary.
- To coordinate with users and cluster procurement in consolidating various kinds of returns;
- To collect and analyze procurement and material management related data for management report;
- To perform general administration duties of the unit, such as filing and record keeping;
- To discharge materials / store management functions and asset management duties, subject to operational need;
- To perform any other duties as assigned by supervisors.
Entry Requirements:
- University Graduates with experience; OR
- F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience.
Preferred Attributes / Exposure:
- Working experience in the purchasing, procurement, supply chain or logistics Management.
- Post-Secondary qualification in purchasing, procurement, supply chain or logistics management.
- Familiar with the latest PMMM and the use of HA Systems such as ERP System, ICS, EAM, MEP, etc.
- Familiar with the use of MS Word, Excel, Access and database manipulation
- Good command of both spoken and written English and Chinese.
- Good communication and interpersonal skills, self-motivated, pleasant and mature personality.
- Good time management in meeting tight schedule and work under pressure.
Remarks:
- Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
Please submit application on-line on or before 16 November 2026. For enquiries, please telephone 3506 8926.
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